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CHAPTER 1: BUSINESS DOCUMENTS - All for Credit Sales - Coggle Diagram
CHAPTER 1: BUSINESS DOCUMENTS - All for Credit Sales
Quotation (quote)
Customer order
Delivery Note
Invoice
Credit note
Remittance Advice Note
Petty Cash Voucher
Coding
A document sent to the customer telling them how much the item will cost
This document is sent for larger purchases like building materials or a car when you pay after you have received the items
This document is when a customer is putting an order into the business
This document will include any discounts or VAT being added on to the order
This is a document that will come with the delivery telling the customer how many they ordered and how many they sent in that order
A delivery note is where you would also include a customer account code
This document is sent after the goods have been delivered requesting payment from the customer
This document will include all the products that have been delivered, their product codes, how much they are, any discounts or VAT and finally the total the customer needs to pay.
This document is put on the system by the supplier as this will discount or pay-off the invoice if the customer reports faulty products or returns the whole delivery.
This then means the customer pays the correct amount after returning items
This is the final document a customer is sent to outline what they have payed for and if any credit notes have been applied to their order
Bank Statements
This a document that a business can view at the end of every month telling them about what money they have paid out the business and what money they have received into the business.
This document is where employees fill this out, requesting money back for something they have bought for the business.
The amounts are tiny, for example a teacher bought stationary out of her own money so the business/school would pay her back in petty cash
Businesses will create codes for 3 different reasons: Supplier, Customer and General Ledger codes
Codes will be set in 3 different ways. Numerical codes - A code which is all numbers, Alphabetical codes- A code which is all letters and Alphanumerical codes - A code that includes letters and numbers