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๐ฏ Time Management Matrix - Coggle Diagram
๐ฏ Time Management Matrix
๐ช Time Targets (Tony Robbins)
โฑ๏ธ Dimension of Fulfilment
๐ 2... NOT URGENT, IMPORTANT
๐จโ๐ฉโ๐งโ๐ฆ Time with Family
๐ Reading
๐จ Favorite Hobby
๐งโโ๏ธ Exercises/Health/Meditation
๐ Preparation/Planning
๐ฏ Goal Setting
๐ Long Term Solutions
๐๏ธ Holiday/Recreation time
๐ Improving your management skills
๐ ๏ธ Preventative maintenance on your home or car
๐ Reading, learning, and education
๐ฅ Eating healthy and exercising to avoid future health issues
โจ Self renewal and spending time on things that inspire and uplift you
๐ก Recommendation
๐ >65% of your time
๐ If you want to be fulfilled and achieve at a higher level, you must spend an average of 40 to 70% of your time in the zone of fulfilment
๐ Dimension of Demand
๐จ 1... URGENT, IMPORTANT
๐ฑ Phone calls
โ๏ธ Broken Machine
๐ณ Paying bills
โฐ Deadline
๐ Accidents
โ Acute Mistakes
๐ฅ Work/Family Emergency
โค๏ธโ๐ฉน Dealing with a heart attack is an Urgent and Important problem that cannot be ignored
๐ก Recommendation
๐ <20% of your time
๐บ๏ธ Dimension of Delusion
โ ๏ธ 3... URGENT, NOT IMPORTANT
๐ฃ๏ธ Interruptions from colleagues/friends/family
๐ค Attending unwanted meetings
โณ Spending a lot of time -> No impact on your goal
๐ โโ๏ธ Dealing with others requests
๐ Learn to say 'NO'
๐ก Recommendation
๐ <10% of your time
๐ท๏ธ Dimension of Distraction
๐๏ธ 4... NOT URGENT, NOT IMPORTANT
๐บ TV Show/Binge Watching
๐ Eating without hunger
๐ฑ Constantly Checking Social Media
๐ฌ Chatting / Gossip
๐ฎ Gaming
๐ Unproductive wasting activity
โ๏ธ Certain Phone Calls
๐ก Lots of pleasant activities
๐ก Recommendation
๐ <5% of your time
โ WHAT IS YOUR SCORE ???
๐ MATRIX
โก # 1st Quadrant (DO)
๐จ Urgent - Important
๐ฅ Crisis
โ ๏ธ Pressing problems
โณ Deadline driven projects
๐ฏ # 2nd Quadrant (FOCUS)
๐ Not Urgent - Important
๐ค Relationship building
๐ Finding new opportunities
๐ Long-term planning
๐ก๏ธ Preventive activities
๐ฑ Personal growth
๐๏ธ Recreation
๐ฅ # 3rd Quadrant (DELEGATE)
โ ๏ธ Urgent - Not Important
๐ฃ๏ธ Interruptions
๐ง Emails, calls, meetings
๐ Popular activities
๐ Proximate, pressing matters
๐๏ธ # 4th Quadrant (ELIMINATE)
๐ Not Urgent - Not Important
๐งฉ Trivia, busy work
โณ Time wasters
๐ฑ Some calls and emails
๐๏ธ Pleasant activities
๐ก TIPS
๐ฆ Use Chunking
๐ฏ Identify Your Priority
๐ Set Clear Goals
๐ Learn to Say NO
๐ Minimize Distractions
โฑ๏ธ Use The 20-Minute Rule
๐ค Delegates/Outsource
๐ Regroup every hour
โ Take a Break
๐ซ Dont Multitask
๐ Take Massive Action
โจ "Where focus goes, energy flows"