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VERISMUN INTERNAL JOB DIVISION - Coggle Diagram

- - - - Task Force
        
        Zanetta
        
        Diva
        
        Kylie
      - Tasks
        
        Study Guide
        
        Collaborate with the chairs to make the study guide with the debatable structure of Chair Introduction, Council Mandate, Topic Background (including cause and effect), Areas of contention/debate, Bloc Positions, QARMAs.
        
        Communicate with design team regarding to create the formatting
        
        Topic
        
        For both councils: Create the topic, then research the topic enough to be able to list down the areas of contention, blocs, past solutions, possible solutions, and very rough QARMAs.
        
        Create a short description of the topic for the Instagram Post.
        
        Create rough draft for BOTH study guides for the chairs to build on.
        
        Help check the Chairs answers from the selection interview
    - - Task Force
        
        Diva
      - Task
        
        Communicate with the Chairs regarding the rules they must follow, payment, formal agreements, reminders, thank you message
  - - - Task
        
        Create slideshow for opening and closing ceremony. Communicate with chairs regarding the winners of each council (exact time TBA)
        
        Design should follow the theme created by media team
      - Task Force
        
        Valerie
    - - Task
        
        Conduct sound checking, make sure giant screen works, control the lights during closing and opening ceremony
      - Task Force
        
        Pak Nasrul
- - - - Creating Chair Registration Gforms
        
        details on standards and methods for conduction will be further discussed
      - Conducting Interview with Chairs
        
        Note: usually what is tested is the chairs knowledge on the topic, for example you usually ask the chairs about what they would make for the points of contentions, bloc positions, etc. Collaborate with Academics team.
        
        make sure to note down chairs answers to discuss with academics team as they won't be in the Gmeet for interview
      - Selecting Chairs
        
        (Tell Diva/Internal Affairs the chairs who pass the selection, from there communication will be handled by her)
    - - Select people in charge of documentation
        
        Coordinate the process of compiling all photos into a google drive if there is more than one person in documentation
    - - Choosing Liaison Officer
        
        Total 6, taken from Volunteers. If there are not enough volunteers, ask from Student Ambassador
      - Communicating with Liaison Officer
        
        Mention that during conference 2 should stand by in each council room, 2 in the hallway. During and before opening and closing ceremony have 4 on the way to the venue, 2 standby registration
        
        Explain their task of helping delegates with questions, assisting delegates to the restroom, passing notes
        
        Ensure that they understand basic MUN RoPs (importance debatable)
    - - Ms Mia
      - James
      - Zanetta
  - - - Task Force
        
        Daania
      - Create google forms for delegate registrations
        
        Compile delegates, then assign and inform delegates regarding their allocations
        
        Make group chat for delegates
        
        Communicate with the delegates in the group chat and answer queries
        
        Communicate with delegates regarding their registration if necessary
    - - Task Force
        
        Michelle and Monica
      - Creating the design theme for all pieces of visual media
        
        All Certificates
        
        Video Advertisements
        
        Social Media
        
        Stories
        
        Posts
        
        Councils, delegate registration phases, chair registration, chair reveal, other
        
        requires communication with Delegate Affairs, PIC of Committee Team,
        
        Decorations including: banners, posters, balloons, and other ideas
        
        Study guide formatting
  - - - Task Force
        
        Gavin
        
        Lynette
        
        Kenneth
      - Budgeting for:
        
        Chair payment
        
        Food and Water
        
        Decorations
        
        Placards and Gavel
        
        Venue
      - Fundraising
        
        Sources
        
        Selling
        
        In charge of selling products for fundraising
        
        Sponsors
        
        Finding, communicating, and making agreements with sponsors
        
        Delegate Registration
        
        Decide price for all phases of delegate registration
    - - Aldrine
      - Calculate the price for venue and materials (placards, gavels, etc)
    - - Calculate the price and where to obtain Food and Drinks
      - Madelaine