Please enable JavaScript.
Coggle requires JavaScript to display documents.
FLOW OF LETTER CREATION AND COMMUNICATION PROCESS, C.C.C.C :check:, image…
-
-
Are the attachments very heavy?(More than 15mb)
Yes : :check:
-
No :red_cross:
-
5. Share in the exclusive whatsaap group for letter in PDF format so that the format does not change when shared
-
1. Managment request the creation of a cover letter to the design or construction team
China Communications Construction Company Limited
2. The design or construction team prepare the draft letter
3. The format is reviewed and modified, a consecutive number is assigned, and it is reviewed
4. Share in the exclusive whatsaap group for letter in PDF format so that the format does not change when shared and the design/construction team obteins the project manager´s signature
6. Once the manager signs the letter, it is scanned and resent
7. After having the letter signed by the manager or project director, request stamp with the person in charge, the commercial manager
8. Scan the signed and stamped letter
9. Draft the email with clear and consise subject, attach al supporting documennts (if any), and attach the scannes signd and stamped letter in PDF format
10. Make the copy of the original letter
11. Once a week, take the letters sent by email to their recipients to request a received stamp on the letter
12. Received the copy of the letter and stamp as received
13. Scand the received letter
14. Store physically and digitally
15. Once the recipient replies to the email, that email must be forwarded to the assigned team, either the construction team or design team
16. Send the response email to the whatsaap group so that design/construction team is aware of the responses and the modifications to be made
Note: From 4:40 pm onwards email requests will be sent the next day (Improvement point) :warning: