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DIGITAL CLEAN-UP IN HEALTHCARE 1606109, DECLUTTER VS. RETAIN INFORMATION -…
DIGITAL CLEAN-UP IN HEALTHCARE
STAKEHOLDERS
Clinicians
Quick Access to Patient Data
Patient Care Priority
Familiarity with Tools
Time Constraints
Leadership
Structured Reporting
Uses Data to Inform Decisions
Strategic Decision-Making
Unfamiliar with Technical Needs
Resource Allocation
Policy Enforcement
Accountability
Analysts
Use of Historical Emails
Reproducibility of Work
Data Accuracy Concerns
Reporting Deadlines
Workflow Optimization
IT Teams
Reduce Clutter
Organize Systems
System Maintenance and Efficiency
Technical Support
Prioritize Secure Data Management
Storage and Security
INFORMATION USE
Historical Emails
Understand Past Decisions
Decision Logs
Crucial for Context
Tracking Patient Care Discussions
Shared Drives
Stored Reference Materials
Old Reports
Standard Operating Procedures
Cerner/Manual Scripts
Reporting Needs
Accurate Data
Real-Time Access
Cloud Solutions
Mobile Access
Alerts and Notifications
Consistent Performance Metric Indicators
Performance dashboards
Continuity of Patient Care
Compliance Reporting
CHALLENGES
Different Priorities
Types of Information
Stakeholder Values Different Type of Information
Unclear Deletion Criteria
Clinical vs. Administrative
Short-term vs. Long-term Goals
Lack of Standardization
Risk of Deleting Important Data
Useful Information Ties to History
Backups
Recovery Protocols
Communication Gaps
Difficulty Aligning Stakeholders
Not receiving Consistent Input
Lack of Consensus
Misaligned Tools
Delayed Upates
Data Overload
Decision Delays
Resistance to Change
Habitual Practices
Fear of New Systems
SOLUTIONS
Standard Guidelines
File Naming Rules
Data Retention Policies
Central Storage
Cloud-Based Repository
Secure Access Levels
Collaborative Decision Making
Training
Digital Literacy Workshops
Onboarding for New Tools
Standardization
Balanced Approach
Archiving Guidelines
Cross-Disciplinary Dialogue
Automation
Auto-Archiving
Alerts for Duplicate Files
SYSTEMS THINKING
Interconnected Workflows
Decluttering Impacts Multiple Areas
Patient Journey Mapping
Interdepartmental Processes
Data Affects Decisions
Reporting Drives Decisions
Evidence-Based Strategies
Missing Data Leads to Errors
Predictive Analytics
Feedback Loops
Continuous Improvement
Monitoring Outcomes
CLINICAL PERSPECTIVES VS. NON-CLINICAL PERSPECTIVES
CLINICAL PERSPECTIVES
Patient Care Data
Medical Records
Historical Records
NON-CLINICAL PERSPECTIVES
Operational Metrics
Administrative Documents
Compliance Needs
DECLUTTER VS. RETAIN INFORMATION
