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OG (Kickoff Agenda, Pre Kickoff Activities, Phase 1 - Discovery and…

- - - - Go consultnat Company
      - Help client advancemining projects
      - Vision
        
        best in the industry for integrity
        
        Handles geological appropriately
        
        "your data experts"
      - falling behind on the tech side of things
      - Servies: generalist though specialists
      - Issues
        
        Too many manual processes
        
        teams are not having time to work on there expert skills.
        
        Not able to strategize in the tech space (not CTO, Inno officer)
        
        Unsure of how to
      - No CTO or VP of Innovation
  - - - email
      - storage
  - - - Project Digital Data Cycle
      - F12 work
  - - - 1 hor per day
      - tue - tue
    - - Mckallya
        
        email
  - - - A good handle on the IT and set us up to automate
      - Make sure there is a good way to supprt
      - Maximize time and resources (time and money)
      - A plan to not have tyo do so much manual work (rob)
      - A plan that involves the focus area shored up and working better
- - - - F12
        
        company that manages
        
        cyber security
        
        data stored and secure
        
        Tech support
        
        Firewall
        
        Switching and AP
        
        Remote Management (RMM) Solution
        
        Enable
        
        Watchguard (security)
        
        Sofos (firewall)
        
        Manage Servers
        
        Physical
    - - What is your biggest responsibility and why?
        
        Providing the technological (hardware) tools to do their jobs properly
        
        Computer setup
        
        Computer purchasing
      - Whats your favorite part of your job?
      - Manage Ignight Account
        
        Data egress and ingress
        
        Cloud provider for collaboration and storage
        
        Prices have gone up significantly last year
        
        Have a plan to move awa
        
        delayed due to server migration
        
        plan for next year to move now
      - Manage OCR platform
    - - server migration
        
        Oct - Dec
        
        MSP lead and run
      - datamine
        
        unmanaged licences
        
        require a physical dongle
        
        creates issues with testing
      - Lots of people working from home via VPN
      - Server in Sudbury (Dell)
        
        ESXI
        
        Server support run out
        
        VM running a python script for finance
        
        Want to switch a containerized solution
        
        ProxMOX
    - - Hyper-V
        
        Virtual-Here
      - PLanned tools
        
        NetBox
        
        Ansible
      - Sofos Connect (VPN)
      - Forecast Plus
    - - xiro
      - wilson
      - Trying to offload data
    - - O-SCAN
      - Abbey
        
        OCR stuff
    - - Finance / Leagal / etc level things
        
        Rob not involved at this level
        
        Needs to be talking to Francis / Makayla
        
        Cant showcase savings
  - - - Rob to highlight SoP areas out of date and share with Ryan
      - Ryan to test AD/VPN
  - - - Xiro server in Sudbury
        
        Contains Xiro scans
        
        Managing of backups?
        
        Does it contain all the data.
      - Oscan Server
    - - Upkeep of the scanning operations (the physical ability to keep this running)
    - - Starting to take too much time
    - - Robs saves the company time getting in between ans sorting things out before F12 goes through their motions/SoPs
    - - Still requires user setup? Why?
        
        Shouldn't group policies just sort this out?
- - - - Business contacts
        
        Project Execution
        
        Craig Fitchett (Cheif Geo)
        
        Knowledge and Document Management
        
        Michaeal
        
        Maybe Justin Bernard (Manager of Ops)
        
        HR / People
        
        Dan (Director of HR)
        
        Tried to push, given up 2 years ago
        
        Data Analytics / Technical
        
        Craig
        
        Software Development
        
        Howard
        
        F12
        
        Robin
        
        Business Dev / Sales
        
        Michaela
        
        Governance and Leadership
        
        Ashley / Fances
        
        Others
        
        Page Giddy
        
        Business founder but field based
        
        Director of Geomatics
        
        John Cerelli
        
        Director of Technical Services
        
        3d Modeling
      - Ryan in Office
      - Business Coms
      - Action
        
        Frances to line up Craig of Micheala to send a heads up
    - - Interview 1 guidance
        
        Paige
        
        founder
        
        IT / Dev Supervisor (historic)
        
        Compilations
        
        Sourcing data and digitizing
        
        Aaron
      - Interview 2 guidance
        
        John
      - Incoming tools
        
        Hubplanner
        
        4castplus replacement
        
        April renewal
        
        tiemsheets
        
        scheduling
        
        Vaction Requests
        
        Forecast tracking
        
        reasons
        
        finance improvements
        
        team time savings
        
        real time visibility
        
        No change management plan
        
        Have a read document
        
        Budgets
      - Interview 5 prep
        
        Frances
        
        Dan
        
        Justin
        
        Change Management Champions
      - Health and Safety infrastructure Rollout
        
        Talk to Frances
      - Interview Guidance 3
        
        Craig
        
        IT Savy
        
        Works closely with Rob
        
        Lots of history
      - business breakdown
        
        OScan
        
        15%-20%
        
        capturign metadata and scanning
        
        OTech
        
        duplication checks and other data management
        
        (Name of department)
        
        Scripts and other
        
        AODA compliance
        
        Geoscience
        
        Field work
        
        core loging
        
        mapping
        
        Geomatics
        
        Data entry
        
        3D modeling
      - Interview guidance 4
        
        Howard
        
        10 years with Orix
        
        Upgrade to web based interface upgrade
        
        OScan PM and Update interface
        
        Supports geomatics
      - Issues
        
        Hard to get dev estimates for new updates/projects
        
        Missing Senior peer reviewers
        
        On boarding communications channels
        
        Understanding of roles and what is taking his time
        
        Whats being audited
        
        Visibility of savings after automation
        
        Specific people taking up most of IT support time
      - Other tools
        
        AOD finedreader
        
        Datamine
        
        Leapfrog
        
        ChatGPT
        
        Quickbooks Desktop
        
        Need to move to Qickboooks online in 2026
        
        Verify
        
        receipts
        
        Excel
        
        export for timesheets
        
        Employee database
      - Ideas
        
        quarterly IT progress updates
        
        EMpowerment for F12 redirection
      - Actions
        
        Michaela to send licence list w/costs
        
        Timesheet export