Please enable JavaScript.

Coggle requires JavaScript to display documents.

OG (Kickoff Agenda, Pre Kickoff Activities, Phase 1 - Discovery and…

- - - - Go consultnat Company
      - Help client advancemining projects
      - Vision
        
        best in the industry for integrity
        
        Handles geological appropriately
        
        "your data experts"
      - falling behind on the tech side of things
      - Servies: generalist though specialists
      - Issues
        
        Too many manual processes
        
        teams are not having time to work on there expert skills.
        
        Not able to strategize in the tech space (not CTO, Inno officer)
        
        Unsure of how to
      - No CTO or VP of Innovation
  - - - email
      - storage
  - - - Project Digital Data Cycle
      - F12 work
  - - - 1 hor per day
      - tue - tue
    - - Mckallya
        
        email
  - - - A good handle on the IT and set us up to automate
      - Make sure there is a good way to supprt
      - Maximize time and resources (time and money)
      - A plan to not have tyo do so much manual work (rob)
      - A plan that involves the focus area shored up and working better
- - - - F12
        
        company that manages
        
        cyber security
        
        data stored and secure
        
        Tech support
        
        Firewall
        
        Switching and AP
        
        Remote Management (RMM) Solution
        
        Enable
        
        Watchguard (security)
        
        Sofos (firewall)
        
        Manage Servers
        
        Physical
    - - What is your biggest responsibility and why?
        
        Providing the technological (hardware) tools to do their jobs properly
        
        Computer setup
        
        Computer purchasing
      - Whats your favorite part of your job?
      - Manage Ignight Account
        
        Data egress and ingress
        
        Cloud provider for collaboration and storage
        
        Prices have gone up significantly last year
        
        Have a plan to move awa
        
        delayed due to server migration
        
        plan for next year to move now
      - Manage OCR platform
    - - server migration
        
        Oct - Dec
        
        MSP lead and run
      - datamine
        
        unmanaged licences
        
        require a physical dongle
        
        creates issues with testing
      - Lots of people working from home via VPN
      - Server in Sudbury (Dell)
        
        ESXI
        
        Server support run out
        
        VM running a python script for finance
        
        Want to switch a containerized solution
        
        ProxMOX
    - - Hyper-V
        
        Virtual-Here
      - PLanned tools
        
        NetBox
        
        Ansible
      - Sofos Connect (VPN)
      - Forecast Plus
    - - xiro
      - wilson
      - Trying to offload data
    - - O-SCAN
      - Abbey
        
        OCR stuff
    - - Finance / Leagal / etc level things
        
        Rob not involved at this level
        
        Needs to be talking to Francis / Makayla
        
        Cant showcase savings
  - - - Rob to highlight SoP areas out of date and share with Ryan
      - Ryan to test AD/VPN
  - - - Xiro server in Sudbury
        
        Contains Xiro scans
        
        Managing of backups?
        
        Does it contain all the data.
      - Oscan Server
    - - Upkeep of the scanning operations (the physical ability to keep this running)
    - - Starting to take too much time
    - - Robs saves the company time getting in between ans sorting things out before F12 goes through their motions/SoPs
    - - Still requires user setup? Why?
        
        Shouldn't group policies just sort this out?
- - - - Thompson application mapping
      - Ashley sending email to CFO (Stephanie)
  - - - Reduce Leapfrog (3D)
      - focus on ArcGIS/QGIS products (2D)
      - Minimize scanning work
    - - leadership structure missing in Geo
      - people are busy and looking to hire
      - Juan has ideas
    - - Craig F
        
        understand data
        
        knows what works well, knows what does
      - Paige G
        
        Understand the geologist information well
        
        team dynamics
      - Aaron F
        
        Wants to grow the department
        
        Power user
      - Juan
        
        innovation and ideas
        
        Retention concerns
    - - Identify quick win
      - Identify new opportunities
      - in order to build a strategic geomatics strategy (3years)
        
        focused efforts
        
        opportunities
        
        quick wins
        
        being more efficient
    - - likes
        
        engagement of team
      - dislikes
        
        single view of needs not multiple
- - - - Business contacts
        
        Project Execution
        
        Craig Fitchett (Cheif Geo)
        
        Knowledge and Document Management
        
        Michaeal
        
        Maybe Justin Bernard (Manager of Ops)
        
        HR / People
        
        Dan (Director of HR)
        
        Tried to push, given up 2 years ago
        
        Data Analytics / Technical
        
        Craig
        
        Software Development
        
        Howard
        
        F12
        
        Robin
        
        Business Dev / Sales
        
        Michaela
        
        Governance and Leadership
        
        Ashley / Fances
        
        Others
        
        Page Giddy
        
        Business founder but field based
        
        Director of Geomatics
        
        John Cerelli
        
        Director of Technical Services
        
        3d Modeling
      - Ryan in Office
      - Business Coms
      - Action
        
        Frances to line up Craig of Micheala to send a heads up
    - - Interview 1 guidance
        
        Paige
        
        founder
        
        IT / Dev Supervisor (historic)
        
        Compilations
        
        Sourcing data and digitizing
        
        Aaron
      - Interview 2 guidance
        
        John
      - Incoming tools
        
        Hubplanner
        
        4castplus replacement
        
        April renewal
        
        tiemsheets
        
        scheduling
        
        Vaction Requests
        
        Forecast tracking
        
        reasons
        
        finance improvements
        
        team time savings
        
        real time visibility
        
        No change management plan
        
        Have a read document
        
        Budgets
      - Interview 5 prep
        
        Frances
        
        Dan
        
        Justin
        
        Change Management Champions
      - Health and Safety infrastructure Rollout
        
        Talk to Frances
      - Interview Guidance 3
        
        Craig
        
        IT Savy
        
        Works closely with Rob
        
        Lots of history
      - business breakdown
        
        OScan
        
        15%-20%
        
        capturign metadata and scanning
        
        OTech
        
        duplication checks and other data management
        
        (Name of department)
        
        Scripts and other
        
        AODA compliance
        
        Geoscience
        
        Field work
        
        core loging
        
        mapping
        
        Geomatics
        
        Data entry
        
        3D modeling
      - Interview guidance 4
        
        Howard
        
        10 years with Orix
        
        Upgrade to web based interface upgrade
        
        OScan PM and Update interface
        
        Supports geomatics
      - Issues
        
        Hard to get dev estimates for new updates/projects
        
        Missing Senior peer reviewers
        
        On boarding communications channels
        
        Understanding of roles and what is taking his time
        
        Whats being audited
        
        Visibility of savings after automation
        
        Specific people taking up most of IT support time
      - Other tools
        
        AOD finedreader
        
        Datamine
        
        Leapfrog
        
        ChatGPT
        
        Quickbooks Desktop
        
        Need to move to Qickboooks online in 2026
        
        Verify
        
        receipts
        
        Excel
        
        export for timesheets
        
        Employee database
      - Ideas
        
        quarterly IT progress updates
        
        EMpowerment for F12 redirection
      - Actions
        
        Michaela to send licence list w/costs
        
        Timesheet export
    - - prompts
        
        What keeps you up at night?
        
        Team engagement and retainment
        
        Being able to operate as a mature agency.
        
        Clear processes that people can self find/service
        
        Initiatives (in play and deployed) without owners
        
        If you hire another IT person, what problem would you be solving?
        
        effective communication
        
        risk mitigation
        
        workflow efficiencies
        
        What decisions do you want to be able to make after this review?
        
        Identify Biggest impact
        
        Quick wins
        
        Where do you want to be deliberately conservative?
        
        Project workflows
        
        Client facing data workflows
      - Issues
        
        Easy to navigate to access to processes and documents
        
        How can we leverage all the data we are workign with.
        
        Missing leadership in data science
        
        How do we absorb data and present it in a innovative way?
        
        ,issing leadership in IT
        
        Needs someone to upskill the hungry and passionate data teams
        
        Not leveraging web based tools for data presentation (QGIS Server, ArcGIS Online)
        
        lack of leadership to use these tools and how do they weave into everyday workflows.
      - Opportunities
        
        Uplift Rob to innovation
        
        Better use of the data that they hold a lot of
        
        expanding on services
        
        Also: do what we do best in a more effective way
        
        Uplift a geomatic tech professional
        
        Improvements in the Data storage workflose
        
        What does Rob enjoy?
      - What we do now
        
        getting data in to GIS for better decision making
        
        Expanded services
        
        3d modeling
        
        geomatics
      - ideas
        
        Innovation portal
        
        need to improve the systems adoption workflow, or things wont change
      - actions:
        
        Ryan set up meeting for tomorrow mornign
        
        Identify Sublet IT processes
        
        Ryan to provide a Geospatial Review SoW
      - Risks and Value creators
        
        Support
        
        Storage and Data
        
        Project & data lifecycle
      - Risk
        
        burnout could occur if the changes are on project / business as usual processes
    - - Computer Setups (History)
      - Questions
        
        Ownership boundries
        
        Support
        
        Risk concerns
        
        Custom stuff
        
        Communication
        
        Overlap
        
        Future Rediness
    - - project workflow examples
        
        Multiple team members involved
        
        extracting data from many sources
        
        convert to maps and georeference
        
        digitise
        
        deliverable is the maps
        
        translate to new customer templates for data ingestion
        
        Get help from Howard to wite the scripts
        
        QA/QC
        
        Egnyte as a preference
      - Problems
        
        too much data to fully QA/QC
        
        data entry and exit points are rately standard
        
        Egnyte is ok but not 100 sure if this is best practice
        
        Working on gis data on the network is way too slow.
        
        rural users are having to download data to be able to work on it
        
        Not everyone has access to the VM which is the best way to do the work
      - opportunities
        
        increase the # of VMs?
        
        leverage ArcGIS online
        
        Improve teh project structure
        
        Enable team members to have time to explore new tools and provide guidance on new tool adoption (currently only Won)
        
        Capture SOPs - build into project planning and begin recording where not expert time is spent. This is where automation should then focus.
      - issues
        
        data is being sent everywhere
        
        overloads the networks and takes time
        
        deep folder structures are a pain in the ass
        
        scripts are having to be built to manage the file system chaos
        
        Unsure if a GenAI policy exists
        
        All users have privledges to install whatever they want
        
        Hard to scope project time to deliver
        
        Communication of new tools (F12)
      - other tools
        
        leapfrg
        
        esri
        
        chatGPT (script writing)
        
        QGIS
        
        MapInfo
        
        Pix4D
        
        Target (Seequent ArcGIS Plugin)