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USAINS, (Authorised By) - Coggle Diagram

- - - - Training Conference No.
        
        Name of Organizer
        
        Name of Training/Conference/Seminar/Knowledge-Sharing Programme
        
        Start Date (dd-mmm-yy)
        
        End Date (dd-mmm-yy)
        
        Reference No.
        
        PTJ/Subaccount/Project
        
        Gross Income Generated (RM)
        
        Link to Evidence (BK)
        
        Link to Evidence (Receipt)
        
        Link to Evidence (Others)
        
        Remarks
        
        Course Code
        
        Name of Coordinator
        
        Location
        
        Level (National/International)
        
        Difficulty Level (Beginner/Intermediate/Advanced)
        
        Number of Participants
        
        List of Participants' Names (Yes/No) (Please attach as attachment)
        
        Department/Faculty
        
        Fee per Participant (RM)
        
        Net Profit (RM)
        
        Cluster ID
        
        Contains Research Element (Yes/No)
        
        Type (Conference/Seminar/Workshop)
        
        PTJ
        
        Program Duration
        
        Status (Collaborative/Single Organiser)
        
        Field of Expertise
    - - Campus
        
        Year
        
        Month
        
        KWG
        
        Account
        
        Subobject
        
        Subobject Name
        
        PTJ
        
        Project
        
        Contributor
        
        Account Code
        
        Amount
        
        Description
    - - Date
        
        Period
        
        Batch Number
        
        Module
        
        Branch ID
        
        Branch Name
        
        Reference Number
        
        Transaction Type
        
        Account Code
        
        Account Name
        
        Subaccount
        
        Description
        
        Debit
        
        Credit
        
        Remarks
    - - Campus
        
        Year/Month
        
        Reference 2
        
        Document Code
        
        Document No.
        
        Document Date
        
        Dr/Cr (Debit/Credit)
        
        Account Code
        
        Amount
        
        Reference
        
        Description
  - - - No.
      - Name of Organizer
      - Name of Training/Conference/Seminar/Knowledge-Sharing Programme
      - Start Date (dd-mmm-yy)
      - End Date (dd-mmm-yy)
      - Reference No.
      - Gross Income Generated (RM)
      - Link to Evidence (Work Order/Form)
      - Link to Evidence (Invoice)
      - Link to Evidence (Receipt)
      - Remarks
      - Course Code
      - Name of Coordinator
      - Location
      - Level (National/International)
      - Difficulty Level (Beginner/Intermediate/Advanced)
      - Number of Participants
      - List of Participants' Names (Yes/No) (Please attach as attachment)
      - Department/Faculty
      - Fee per Participant (RM)
      - Net Profit (RM)
      - Cluster ID
      - Contains Research Element (Yes/No)
      - Type (Conference/Seminar/Workshop)
      - PTJ
      - Program Duration
      - Status (Collaborative/Single Organiser)
      - Field of Expertise
    - - Criteria
      - Data
  - - - No.
        
        Name of Organizer
        
        Name of Training/Conference/Seminar/Knowledge-Sharing Programme
        
        Start Date (dd-mmm-yy)
        
        End Date (dd-mmm-yy)
        
        Reference No.
        
        Gross Income Generated (RM)
        
        Path 1
        
        Path 2
        
        Path 3
        
        Folder Name
        
        Link to Evidence (Work Order/Form)
        
        Link to Evidence (Invoice)
        
        Link to Evidence (Receipt)
        
        Remarks
        
        Course Code
        
        Name of Coordinator
        
        Location
        
        Level (National/International)
        
        Difficulty Level (Beginner/Intermediate/Advanced)
        
        Number of Participants
        
        List of Participants' Names (Yes/No) (Please attach as attachment)
        
        Department/Faculty
        
        Fee per Participant (RM)
        
        Net Profit (RM)
        
        Cluster ID
        
        Contains Research Element (Yes/No)
        
        Type (Conference/Seminar/Workshop)
        
        PTJ
        
        Program Duration
        
        Status (Collaborative/Single Organiser)
        
        Field of Expertise
    - - Participant Name
        
        ID Card Number
        
        Citizenship
        
        Sponsoring Company
        
        Sponsor (Numerical)
    - - No.
      - Matric ID / Student Number
      - Student Name
      - Faculty
      - Mode of Study (Research / Mixed Mode)
      - Payment Date (dd-mmm-yy)
      - Reference No.
      - Gross Income Generated (RM)
      - Link to Evidence
      - Remarks
  - - - code
        
        nameofcoordinator
        
        faculty_centres / pengajian
        
        customer_name
        
        course_title
        
        start_date
        
        end_date
        
        amount
        
        month
        
        remarks
        
        usains_portion
        
        usm_portion
    - - code (Code(PJC No))
      - faculty / fakulti
      - course_title
      - start_date
      - end_date
      - month
      - invoice_no
      - amount
      - customer_name (customer / company / school-company)
      - venue
      - trainer_name
      - pax_count
      - remarks
    - - code
        
        nameofcoordinator
        
        customer_name (customer / customers)
        
        course_title
        
        start_date (date / start date)
        
        end_date
        
        amount (amount / budget amount)
        
        month
        
        remarks
    - - date (start date shorthand)
      - code
      - nameofcoordinator
      - faculty_centres
      - customer_name
      - course_title
      - venue
      - start_date
      - end_date
      - amount
      - month
      - reference_no
      - gross_income
      - remarks
      - pax_count
      - hrdc_type (HRDC H / NH)
      - research/non-research
      - category
      - usains_portion
      - usm_portion
      - notes
- - - - Receipt No
      - Receipt Date
      - Payer Institution Name
      - Payer Location/Country
      - Attention (ATTN)
      - Amount Received (Text)
      - Total Amount (NUMERICAL)
      - Payment Method
      - Check/Reference No
      - Check Date / RF Person Name
      - Payment For
      - Item/Invoice No
      - Discount
      - Total Received
      - Issuing Company Address
      - Issuing Company Name
    - - Issuing Company Name
      - Issuing Company Address
      - Receipt No
      - Receipt Date
      - Attention (D/A) / Recipient
      - Payer Institution Name
      - Institute Address (optional)
      - Amount Received (Text)
      - Total Amount (NUMERICAL)
      - Payment Method
      - Check/Reference No
      - Check Date
      - Payment For
      - Item/Invoice No
      - Discount
      - Total Received
    - - Issuing Company Name
      - Issuing Company Address
      - Receipt No
      - Receipt Date
      - Payer Individual Name
      - Payer Address
      - Amount Received (Text)
      - Total Amount (NUMERICAL)
      - Payment Method
      - Reference/Check No
      - Transaction Date Range / Secondary Ref
      - Payment For
      - Item/Invoice No
      - Discount
      - Total Received
    - - Issuing Company Name
      - Issuing Company Address
      - Receipt No
      - Reference
      - Receipt Date
      - Recipient (Institute/company)
      - Recipient Address
      - Total Amount (NUMERICAL)
      - Amount Received (Text)
      - Payment Method
      - Check/Reference No
      - Payment For
      - Description(Item/Invoice No)
      - Discount
      - Total Received
    - - Issuing Company
      - Issuing Company Address
      - Receipt No.
      - Date
      - Received From (DITERIMA DARIPADA)
      - Received From Address/ Attn. (Optional)
      - Payment For (BAYARAN UNTUK)
      - Total Received (JUMLAH DITERIMA)
      - Discount (Diskaun)
    - - Issuing Company Name
        
        Issuing Company Address
        
        Receipt No (NO.)
        
        Receipt Date (TARIKH)
        
        Received From (Company Name)
        
        Received From Address
        
        Total Amount (NUMERICAL) (JUMLAH BAYARAN)
        
        Amount Received (Text)
        
        Payment Method (TUNAI ATAU CEK)
        
        Check/Reference No
        
        Check Date
        
        Payment For (Purpose)
        
        Item/Invoice No
        
        Discount (DISKAUN)
        
        Total Received (JUMLAH DITERIMA)
    - - Total Received
      - Discount
      - Item/Invoice No
      - Payment For
      - Check Date
      - Check/Reference No
      - Payment Method
      - Total Amount (NUMERICAL)
      - Amount Received (Text)
      - Institution Address
      - Payer Institution Name
      - Attention (D/A)
      - Receipt Date
      - Receipt No
      - Issuing Company Address
      - Issuing Company Name
  - - - USAINS Financial Review + 3 signatures
      - Director IPSC Remarks, Decision, Signature & Stamp, Date
      - Dean/Director/Coordinator Remarks, Decision, Signature & Stamp, Date
      - Applicant's Name, Position, Date, Signature
      - Calculation of USM and USAINS Share
      - Calculation of Module Fees
      - Number of Participants
      - TOTAL GROSS Income
      - FEES AND OTHER INCOME (3 specific fields)
      - Cost per participant
      - TOTAL GROSS EXPENDITURE (A + B)
      - Program Preparation → Others
      - Program Preparation → HRD Corp Levy (4% of Program Value Without SST)
      - Program Preparation → Participation Certificate
      - Program Preparation → Meals
      - Program Preparation → Accommodation
      - Program Preparation → External Facilities
      - Program Preparation → USM Facilities
      - Program Preparation → Rental (Room / Equipment / Lab)
      - Program Preparation → Transportation
      - Program Preparation → Travel
      - Program Preparation → Communication
      - Program Preparation → Consumables
      - Program Preparation → Advertisement
      - Program Preparation → Printing
      - Honorarium → Support Staff
      - Honorarium → Technical / Lab Staff
      - Honorarium → Administrative / Scientific Officer / Professional Staff
      - Honorarium → Teaching Staff (Professor)
      - Names of Involved Staff (i., ii., iii.)
      - Program Head/Coordinator
      - Program Value / Total Gross Income (Including 6% SST)
      - Location
      - Program/Client Type
      - Date & Duration
      - Program Name
      - Responsible Centre
      - Program Code
    - - Program Code
      - Program Content (Optional)
      - Certified by Group Managing Director
      - Certified by Head of Group Legal
      - Reviewed by Head of Business and Operations
      - USAINS Financial Review Checklist
      - Director IPSC Date
      - Director IPSC Signature & Stamp
      - Director IPSC Endorses/Does not endorse
      - Director IPSC Remarks
      - Dean/Director/Coordinator Date
      - Dean/Director/Coordinator Signature & Stamp
      - Dean/Director/Coordinator Endorses/Does not endorse
      - Dean/Director/Coordinator Remarks
      - Applicant's Signature
      - Application Date
      - Applicant's Position
      - Applicant's Name
      - MANAGEMENT FEES AND SALES & SERVICE TAX (SST)
      - Number of Participants
      - TOTAL GROSS Income
      - FEES AND OTHER INCOME (multiple fields)
      - Cost per participant
      - TOTAL GROSS EXPENDITURE (A + B)
      - Expenditure → (B) Program Preparation
      - Expenditure → (A) Honorarium
      - Names of Involved Staff
      - Program Head/Coordinator
      - Program Value / Total Gross Income (Including 6% SST)
      - Location
      - Program/Client Type
      - Date & Duration
      - Program Name
      - Responsible Centre
  - - - Debit Note
        
        Type 1 (With Bank Details)
        
        Document Type → "Debit Note"
        
        Issuing Company Name
        
        Creditor Registration No.
        
        Creditor Address
        
        Creditor Contact (Tel)
        
        Creditor Contact (Fax)
        
        Creditor SST No.
        
        Receiving Company / Person (Kepada)
        
        Debtor Address
        
        Debit Note No.
        
        Date
        
        Tax Invoice No.
        
        Invoice Date
        
        Description
        
        Amount (RM)
        
        Reference (REF)
        
        SUB TOTAL
        
        SST (6%)
        
        TOTAL
        
        Bank Account Name
        
        Bank Account No.
        
        Bank SWIFT Code
        
        Bank Name & Address
        
        Type 2 (no bank Details, Signature)
        
        Document Type → "Debit Note"
        
        Issuing Company Name
        
        Creditor Registration No.
        
        Creditor Address
        
        Creditor Contact (Tel)
        
        Creditor Contact (Fax)
        
        Creditor SST No.
        
        Receiving Company
        
        Debtor Address
        
        Debit Note No
        
        Date
        
        Tax Invoice No
        
        Invoice Date
        
        Description
        
        Amount (RM)
        
        Reference (REF)
        
        SUB TOTAL
        
        SST
        
        TOTAL
      - Purchase Order
        
        Type 1 ( 2-Page)
        
        Purchase Order Number
        
        Order Date
        
        No Pesanan / Order No
        
        No. Permohonan / Requisition No
        
        Tarikh Penghantaran / Delivery Date
        
        No. Sebut Harga/Tender
        
        Kod Pembekal & No. SST
        
        No. Kelulusan Aset
        
        Rujukan 1 / Reference 1
        
        Rujukan 2 / Reference 2
        
        Rujukan 3 / Reference 3
        
        Rujukan 4 / Reference 4
        
        Rujukan 5 / Reference 5
        
        Akaun Dikenakan / Chargeable Account
        
        Item No.
        
        Kod Item
        
        Keterangan Item (multi-line)
        
        Unit
        
        Harga Unit
        
        Cukai (SST)
        
        Jumlah Harga
        
        Grand Total (Jumlah: MYR)
        
        Delivery Address Block
        
        Invoice Address Block
        
        Prepared by + Signature + Date
        
        Approved by + Signature + Date
        
        Company Acknowledgement + Stamp + Date
      - Invoice
        
        Type 1 (Standard with Bank Details)
        
        Document Type
        
        Issuing Company
        
        Creditor Registration No.
        
        Creditor Address
        
        Creditor Contact (Tel)
        
        Creditor SST No.
        
        Creditor GST No. (old)
        
        Receiving Company (TO)
        
        Debtor Address
        
        Invoice No. (NO)
        
        Date
        
        Your Ref
        
        Terms
        
        Description (Title, Text, Date)
        
        Amount (RM)
        
        Reference (REF)
        
        SUB TOTAL
        
        GST / SST
        
        TOTAL
        
        Description Footer (Person Name, Institute)
        
        Bank Account Name
        
        Bank Account No.
        
        Bank SWIFT Code
        
        Bank Details
        
        Bank Address
        
        Type 2 (Person-to-Person)
        
        Document Type
        
        Issuing Company + Reg No. + Address + Contacts + SST/GST
        
        Receiving Person (TO)
        
        Debtor Address
        
        Invoice No.
        
        Date
        
        Your Ref
        
        Terms
        
        Description: Title
        
        Description: Text/Code
        
        Description: Date
        
        Reference (REF)
        
        Description Footer: Person Name + Institute
        
        SUB TOTAL
        
        GST / SST
        
        TOTAL
        
        Bank Account Name
        
        Bank SWIFT Code
        
        Bank Address
        
        Type 3 (Academic/Conference)
        
        Document Type
        
        Issuing Company + Reg No. + Address + Contacts + SST
        
        Receiving Company (TO)
        
        Receiving Person (U/P)
        
        Debtor Address (INSTITUTE/C/O)
        
        Invoice No.
        
        Date
        
        Your Ref
        
        Terms
        
        Description: Text/Code
        
        Description: Date
        
        Description: Paper Title
        
        Description: Student Name
        
        Description: Student ID
        
        Amount (RM)
        
        SUB TOTAL
        
        SST
        
        TOTAL
        
        Bank Account Name
        
        Bank Account No.
        
        Bank SWIFT Code
        
        Bank Name
        
        Bank Address
        
        Type 4
        
        Document Type
        
        Issuing Company
        
        Creditor Registration No.
        
        Creditor Address
        
        Creditor Contact
        
        Creditor SST No.
        
        Creditor GST No.
        
        Debtor(Company)
        
        Debtor Address
        
        Invoice No. (NO)
        
        Date
        
        Your Ref
        
        Terms
        
        Description: Title
        
        Description: Text/Code
        
        Reference (REF)
        
        Description Footer: Person Name
        
        Description Footer: Institute
        
        SUB TOTAL
        
        GST
        
        TOTAL
        
        Bank Account Name
        
        Bank SWIFT Code
        
        Bank Address
        
        U/P (Optional)
        
        Type 5 (Company + U/P)
        
        Document Type
        
        Issuing Company
        
        Creditor Registration No.
        
        Creditor Address
        
        Creditor Contact
        
        Creditor SST No.
        
        Receiving Company (TO)
        
        Receiving Person (U/P)
        
        Debtor Address
        
        Invoice No. (NO)
        
        Date
        
        Your Ref
        
        Terms
        
        Description: Text/Code
        
        Description: Date
        
        SUB TOTAL
        
        SST
        
        TOTAL
        
        Bank Account Name
        
        Bank Account No.
        
        Bank SWIFT Code
        
        Bank Name
        
        Bank Address
      - Credit Note
        
        Type 1 (Full Company Details)
        
        Document Type → "Credit Note"
        
        Issuing Company (Creditor) Name
        
        Creditor Registration No.
        
        Creditor Address
        
        Creditor Contact (Tel)
        
        Creditor Contact (Fax)
        
        Creditor SST No.
        
        Receiving Company (Debtor)
        
        Debtor ROC No.
        
        Debtor Address
        
        Attention (U/P)
        
        Credit Note No.
        
        Date
        
        Tax Inv No.
        
        Inv Date
        
        Description (title, code, text/company name)
        
        Amount (RM)
        
        Reference (REF)
        
        SUB TOTAL
        
        SST
        
        TOTAL
        
        Authorized BY
        
        Type 2 (Person Recipient)
        
        Document Type
        
        Issuing Company + Reg No. + Address + Contacts + SST
        
        Receiving Person (Debtor)
        
        Attention D/A
        
        Credit Note No.
        
        Date
        
        Tax Inv No.
        
        Inv Date
        
        Description
        
        Amount (RM)
        
        Reference (REF)
        
        SUB TOTAL
        
        SST
        
        TOTAL
        
        Authorised By (signature + name)
        
        Credit Note – Type 3 (With Authorised By only)
        
        Document Type
        
        Issuing Company + Reg No. + Address + Contacts + SST
        
        Receiving Company (Debtor) + Address
        
        Credit Note No.
        
        Date
        
        Tax Inv No.
        
        Inv Date
        
        Description
        
        Amount (RM)
        
        Reference (REF)
        
        SUB TOTAL
        
        SST
        
        TOTAL
        
        Authorised By (signature + name)
        
        Type 4 (With MEMO)
        
        Document Type
        
        Issuing Company + Reg No. + Address + Contacts + SST
        
        Receiving Company (Debtor) + ROC No. + Address
        
        Credit Note No.
        
        Date
        
        Tax Inv No.
        
        Inv Date
        
        Description
        
        Amount (RM)
        
        Reference (REF)
        
        SUB TOTAL
        
        SST
        
        TOTAL
        
        MEMO (free text)
        
        Authorised By