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IT Policy (General Template) - Coggle Diagram
IT Policy (General Template)
Purpose of the Policy
Explain why the policy exists
Identify the problem the policy is solving
Establish the goals and expected benefits
Align with organization’s mission, strategy, or operations
Prevent risks and improve consistency across IT practices
Policy Details (What the Policy States)
Definitions and scope of the policy
Rules, standards, and procedures to follow
Required behaviors, restrictions, or compliance expectations
Tools, systems, or processes covered by the policy
Exceptions and special cases
Related or supporting policies
Who the Policy Applies To
All employees
IT staff and technical teams
Managers and department heads
Contractors, vendors, or third-party partners
New employees undergoing onboarding
Any roles that interact with relevant systems or processes
Implementation Plan (How the Policy Will Be Implemented)
Step-by-step rollout plan
Communication plan for informing employees
Required training or documentation
Timeline for policy adoption
Pilot testing or phased deployment if needed
Change management considerations
Responsibility & Ownership (Who Will Be Responsible)
Policy owner (department or role)
Policy enforcer (e.g., IT Director, HR, Security Officer)
Roles responsible for updating the policy
Roles responsible for monitoring compliance
Escalation paths for violations
Reporting structure and accountability expectations
Measuring Policy Success (Evaluation & Metrics)
Key performance indicators (KPIs)
Compliance metrics (participation, adherence, audits)
Reduction in issues/problems the policy is meant to solve
Feedback from staff and stakeholders
Periodic review schedule (quarterly, annually)
Continuous improvement process for updating policy