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AI Prompt engineering for project managers, GenAI overview for project…
AI Prompt engineering for project managers
Refining Prompts
Designing Prompts
Effectivity
Specificity
Structure
BE specific
Provide context
enough to be specific, but not too much
Tone matters and can define how a response
know your audience
Tailor the response to the audience you need to deliver
Spell out acronyms and avoid jargons
RTF (Role, task and format)
Great for simple tasks
Specifies role of the prompter
Task that needs to be accomplished
and the format in which the data has to be delivered
CREATE ( for complex inquiries)
not about following a formula
not about copy pasting formaulas
It's about a conversational process
C - Character
You are a senior project manager in the renewable energy sector, specializing in wind farm development operations
R - Request
E - Examples
Crucial to align our visions to that of AI's output
I'll upload a template, please use that format. even if my template doesnt include these items, make sure to include them: Identify key stakeholders, including environemntal groups, government officials and patent verifiers.
Adjustments
To refine AIs tasks and include additional constraints
example: This email needs to be friendly and personable but also respectfully deliver the message that there is no room for error. Dolphin lives are at stake.
ex: Make sure to explain each piece of the presentation so a ten-year old can understand it. There are people on the team who may not have the industry specific knowledge
If we've uploaded a template or a document to process, we can ask it what to exclude, prioritize to something we desire
T - Type
What type of an output do we want? - ALigns response to what we need
ex: Please create documentation sucjh as stakeholder analysis matrix, stakeholder communication plan, stakeholder engagement report (Please refer to the uploaded template)
ex. 500 word summary of the meeting
Highlight key takeaways
List action items for each stakeholder in a table format (Mention what columns you need)
Organize all dependecnies mentioned in the cluttered text. assign each dependecnies to stakeholders in a neatly made flowchart
Lists, matrices, calendars, registeries, databases, gantt charts, pictures etc.
E - Evaluation
Performance indicators for your prompts. Something like setting boundaries for the search
ex: Make sure that any format you use for the tables are compatible to the google docs and spreadsheet format
Be sure that you remove confirmation, selection and observer bias from your results
Ensure the final presentation is cohesive, and smoothly transitions between topics. It must be less than 15 min long and provide enough info for team members to see the value in approach
Boost your imagination and creativity
Build a persona for it
'Flipped interaction persona'
Ethical, Secure and Compliant use of LLM
AI hallucinations
incorrect or misleading results
Incorporate validation checks
'Please check your sources'
Check for what a particular LLM is trained for
Check the training date (if necessary
Augment it's thinking by adding any source that you've found or think is applicable
Handle data with care
Avoid sharing confidential info at all cost!!
Confidential date could include
info about personnel
your personal details
IP/Trade secrets
strategic/planning
Chaining Prompts
Prompting accumen
Aim: generate consistent, reliable and useful prompts for project managmeent work
What is prompt engineering
To improve efficiency and effectiveness
Squeeze out the most
Designing prompts
Testing Prompts
Refining prompts
Document and refer in future projects
What would you need?
Creativity
Communication
critical thinking
oversight
adapatability
GenAI overview for project managers
Benefits
Don't need to know how to code
need not be super technical
don't need enormous amount of time
Project Performance Domains
Stakeholder
Team
Development, approach and lifecycle
Project work
Delivery
Measurement
Uncertainty
Planning
15 min Prompt engg (Designing, refining and chaining)
Open Discussion to identify project challenges (5-10 min)
Show of common challenges where we can use prompt (5 min)
Acitivity- Solving a case study (15 - 20 min)
What is prompt engineering