Please enable JavaScript.
Coggle requires JavaScript to display documents.
Different correspondence management processes., Rojas Ruiz Yuliana Maria. …
Different correspondence management processes.
Reception of Correspondence
Incoming record (date, number, sender).
Classification (internal/external).
Review of received documents.
Distribution to the corresponding recipient.
Archiving and Preservation
Classification (thematic, chronological, by sender).
Physical and digital archiving.
Preservation according to regulations.
Final disposition (transfer, elimination, permanent preservation).
Preparation and Writing
Preparation of official documents.
Use of institutional formats.
Spelling and style checking.
Signature and validation by the competent authority.
Monitoring and Control
Verification of response times.
Monitoring of pending correspondence.
Management reports and statistics.
Mail Delivery
Selection of medium (physical mail, email, courier).
Outgoing record (date, number, recipient).
Checking acknowledgment of receipt or delivery confirmation.
Registration and Control
Assignment of a file number.
Digitization and archiving in the system.
Creation of a log or correspondence book.
Process monitoring.
Internal Distribution
Delivery to the responsible department or person.
Internal acknowledgment of receipt.
Prioritization based on urgency.
Rojas Ruiz Yuliana Maria.
Matrícula 2024-1383.*