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OSP Checklist, Get Involved - Coggle Diagram

- - - - Info for those interested in possibly joining
        
        Show them where the pod directory is
        
        To start some thinking about which ones they are interested in
        
        Or are they FP track?
        
        Translate the pod meeting times to their timezone, and share these, get their verbal rsvp
        
        TZ conversion is hard, and in the beginning the OSP can assist by taking responsibility for time conversion.
        
        But also lean on the schedule
        
        Either way you need to add a few timezones to your own user account, PST, EST, CEST should be enough
        
        You can use the TZ converter (user account, sidebar)
        
        Explain what happens at the pod meeting
        
        To what extent the observer policy is to be used
        
        Maybe a bit about the agenda
        
        If they are looking for reading material, maybe suggest one book or source to get started
        
        Depending on what their interest is, if they have AR already maybe Porges new book
        
        Check they understand schedule zoomlinks, timezones, filters
        
        Check they understand that PP is a trial membership
        
        This means being engaged, contactable, attending meetings, sending apologies.
      - Send an initial email
        
        Check how newcomer wants to be communicated with.
        
        Dont assume email, some people dont check their email as often
        
        Usually an initial zoom call is the most efficient way to get them up to speed
        
        See template, for examples
        
        Explains that you are now their official OSP/ point of contact
      - Receive handover info
        
        Find out what the newcomer has been told already / about their prev history with original contact person (PC probably)
        
        To avoid repetition, and make them feel seen
      - Creates contact log if not done already
      - Check in from time to time
        
        Update contact log
        
        Possible newcomers zoom meetups
        
        Any support they need to attend IPS
- - - - They've undergone quite the journey to sign up, and meeting them at that place in an active and timely manner is appropriate
    - - Its hard enough getting a group meeting time, and even harder with timezones
        
        Balance of times they can commit to regularly (green) with enough options to allow a group to meet at all (orange)
      - Check they know how it works
    - - Reduced hand holding
    - - New participants guide
  - - - Its this step that enables the newcomer to access pod meetings on the schedule
  - - - User survey?
      - This is important source of feedback, because they are motivated
    - - There is a tendency for people to skip reading, so dont assume its all read and agreed with
        
        Not so much a quiz, but a conversation about areas of alignment, unclearness, questions etc. Feedback.
        
        Let the docs grow and breathe
      - Discuss the feedback system and how important it is
    - - Encouraging Listening and Speaking module early on/ first priority
      - Make sure they understand the value of regular practice
        
        If need be use other platforms
  - - - Notifiication to PC
- - - - PC notifys OSP