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Mid-Year Review - Coggle Diagram
Mid-Year Review
FLS Processes and Procedures
Standard Processes & Procedure
Internal stakeholder review and sign-off
Consultant submission preparation
Digital submission via Baladi/SDAIA or Civil Defense portal
Pre-approval meetings or workshops (if applicable)
Response to comments
Final SCD approval issuance
Post-approval change management (variation handling)
Flowchart
Include decision points (e.g., “Are all drawings stamped by consultant?”)
Parallel workflows (e.g., SCD approval vs. internal HSE validation)
Highlight stages requiring government interaction
Checklist
Drawings: Fire alarm, fire fighting, emergency lighting, escape route plans, ventilation/smoke control, etc.
Reports: Fire Risk Assessment, Hydraulic Calculations, Emergency Evacuation Strategy, Fire Safety Report, etc.
Certificates: UL/FM, SASO, fire-resistant material certificates
Other: System narratives, design basis, BOQs, etc.
Civil Defense Inspection Checklists
Folder Structure
Sample Drawings & Reports
Escape plan showing compliant travel distances and signage
Fire alarm zoning layout
Hydraulic calc with explanation
Sample risk assessment and report structure
Key points of Contact
Internal: HSE Manager, Design Manager, MEP Lead, Document Controller
Consultants: Lead Fire Engineer, AMECSD Consultant
Authorities: Civil Defense Officer (local branch contact), Baladi coordinator
Lessons learned
Incomplete submittals
Uncoordinated ELV/fire alarm layouts
Late involvement of AMECSD consultant
Material non-compliance (no UL/SASO certs)
Approval delays due to Arabic translation missing
Applicable Codes & Standards
Saudi Building Code (SBC 2018 – Part 10: Fire Protection)
Civil Defense Technical Standards
NFPA codes in use (e.g., NFPA 72, 13, 20, 101)
ISO/BS standards where accepted
Mention project-specific deviations or waivers.
Roles & Responsibilities
Consultant: Prepare design in line with SCD requirements
Contractor: Installation per approved design and materials
Client/Developer: Oversight and authority engagement
AMECSD: Review and certify before submission
Document Controller: Submission tracking and archiving
Approval Timeline Estimation
Internal review: 5–10 working days
AMECSD review: 5–15 working days
SCD review and feedback: 15–30 working days (varies by region)
Resubmission cycle: 10–15 working days
Include a Gantt-style visual if possible.
Common Issues & Rejection Reasons
Missing consultant stamps
English-only submissions (Arabic required)
No evidence of UL/SASO compliance
Smoke control or ventilation drawings not included
Emergency lighting not coordinated with electrical
Coordination with Other Authorities (if applicable)
Municipality (Baladi)
Ministry of Interior
Ministry of Municipal & Rural Affairs and Housing (MoMRAH)
Environmental or Utility bodies (for hazardous materials)
Mention what approvals are needed before SCD can be approached.
Revision & Resubmission Protocol
Change log with every revision
Highlight changes on drawings
All responses to comments to be submitted as a matrix
File naming updates (Rev01, Rev02, etc.)
Include sample comment-response templates
Archiving & Close-Out Requirements
Final approved stamped drawings
Approval letter from SCD
As-built fire protection documentation
O&M manuals and testing certificates (e.g., for final inspection)
Mention retention policies (e.g., 10 years), format, and access control
Stay ahead of the curve - Construction Management
Tie in points for each programme
Checklist of requirements for each service
Pre-commissioning Processes and procedures
Required Stakeholders
RSG Utility
SEC
Civil Defense
RSG FLS Tem
Commissionability- Minimum Requirements
Show value through Cost
Liaise with Programmes to understand demand
Value Engineering Site-wide Welfare
Water
Consumption Monitoring & Management
Supply Source Optimization
Reuse and Recycling
Metrics & KPIs
Water usage per head (litres/day)
Total site water divided by site personnel
Tanker efficiency (L/km)
Water delivered per fuel/km cost
Water use per m3 of concrete
Water consumed vs. volume of concrete produced
Greywater reuse rate %
% of water reused onsite
Sewage/Waste
Sewage and Wastewater System Efficiency
Solid Waste Management
Recycling & Reuse
Metrics & KPIs
Litres of sewage generated per person/day
Track sewage tanker volumes vs. site headcount
Tanker trips per week vs. capacity
Tankering frequency vs. septic tank capacity
Cost per tonne of waste handled
Total cost of disposal (inc. labour, trucking) ÷ tonnage
Power
Load Demanad Management
Peak Load analysis
Load shifting
Fuel Monitoring
Generator Optimization
Right sizing
Load Balancing
Idle time reduction
Metrics & KPIs
Fuel Consumption per kWh
Target < 0.27 L/kWh for efficient generators.
Generator load factor %
Target 70–80% for optimal efficiency.
Below 30% = inefficiency.
Idle run time %
Target <10%.
Monthly energy cost per head
Divide total site energy cost by site personnel count
Welfare Audits x 1 per month