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Group 4 - Zara Technologies Management Policy MindMap - Coggle Diagram
Group 4 - Zara Technologies Management Policy MindMap
Software
Purpose of the Policy
To maintain software for usability
Protect against malicious actors
Minimize risk (ex. downtime from instability)
Details of Policy
Ensure regular system updates (preferably autonomously)
Ensure the software is compatible with current hardware and software infrastructure
Ensure any new software is still supported by the software vendor
Maintain a software control system (access controls) to ensure only relevant staff can access certain programs.
Restrict DLLs, scripts, shells, unauthorized binaries
Maintain a list of authorized software - prevent unauthorized software use
Who Policy Applies to
Management
All of organization's employees
Clients of the company
Policy Implementation
Develop formal guidelines
Obtain leadership support (CEO, CIO, etc.)
Conduct regular employee training on safe software use
Use automated software management program to detect unauthorized software / use UAC to prevent installation of unauthorized software.
Implement access controls
Continually update policy with technology changes
Management should monitor and take corrective action of violations of policy
Who is responsible for the policy (updating, enforcing)
IT Staff (update & enforce)
Management (help facilitate enforcement)
How the organization measures if the policy is doing what it's supposed to do
Complete audits annually to determine software use
Keep a strong paper trail of security breaches
Feedback loops with employees/accept change requests for changing technology needs
Hardware
Purpose of the Policy
To maintain assets within the organization
To standardize and improve current/future technologies
Details of Policy
Ensure Zara maintains a secure, efficient, and modern hardware infrastructure for seamless retail operations
Upgrading POS systems, implementing RFID for inventory tracking, equipping employees with PDAs, deploying high-speed servers, and integrating automated warehousing.
Track system uptime, inventory accuracy, security compliance, and customer satisfaction
Who Policy Applies to
Vendors
Store Employees
Warehouse Staff
Policy Implementation
Hardware deployment strategy
Employee training
Measure hardware reliability
Implement role-based permissions for hardware usage
Who is responsible for the policy (updating, enforcing)
Managers(stores and Warehouse )
Executive Leaders
IT Team
How the organization measures if the policy is doing what it's supposed to do
Monitor frequency and nature of hardware-related issues.
Track system availability and downtime incidents
Regular audits to ensure hardware security.
Measure improvements in productivity and cost savings.