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4.1.4.2. Communicating Change to Your Project Team 📢 - Coggle Diagram
4.1.4.2. Communicating Change to Your Project Team
📢
Importance of Effective Communication
Overview
Essential for positive project outcomes. ✅
Communicate even minor changes as they can be significant. 🔄
Tailoring Communication Tactics
Choosing the Right Method
Vary methods based on subject and recipient. 🎯
Team Meetings
: For significant changes affecting many, especially budget, deadlines, or scope. 🗓️
Emails
: For small changes affecting individuals; avoid emotional topics, set meetings for deeper discussions. 📧
Personal Preference
Some prefer informal chats followed by email summaries for quick agreements or sensitive topics. 💬
Using Timeouts
Definition
Pause to regroup and adjust plans for significant changes like scope redefinitions or team reassignment. ⏸️
Purpose
: Disrupts momentum but aids long-term success. 🏆
Conducting Retrospectives
Purpose of Retrospectives
Discuss successes, setbacks, and improvements without blame. 🔍
Focus on understanding incidents and assuming good intentions. 🤝