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The effective installation and function of a new electronic safety…
The effective installation and function of a new electronic safety software
People
Management
Managers
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Oversight over implementing the software
Leadership and support to implement the software
Company Health and Safety Software Trainers
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Train workers and users to use the new software
Project Managers
Workers to implement the safety program into the company
Workers and Support Staff
Provides company support in regards to the software
Health and Safety Advisor responsible for implementation
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To champion the implementation
Plant Department
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External Stakeholders
Software Company Personnel
Developers who customise the software
Software Support
Software Administration
Implementation Plan
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External Consultants
External consultants for software implementation
Consultants for data analysis for the software
Consultants to test security and bugs
Consultants to audit for regulatory compliance
I.T. Personnel
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Responsible for technical requirements of installing and working the software.
Ensure network connections are secure
Legal Department
Ensure legal compliance
Workers and users of the software
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Workers trained in the software and used to advocate for the new software system
Finance Department
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Manage software, installation and support budget for the company
Human Resources
Maintain training records
Maintain medical records
Technology
Existing Software used
Old software to be replaced
Network Infrastructure
Routers and connections
Interface Integrations
Tools to integrate existing and new systems
New Software
The new software to be installed into the company systems
New software for digital forms, plant maintenance forms, and safety SWMS and safety documentation.
Cloud Services and Programs
Provides backup
Tools to transfer data from old system to new
moving informaiton
Hardware requirements
Servers
Software Licensing
Software licence
Updates for Program
Tools to provide company updates for the system
Performance monitoring tools
Used to monitor software performance
Data Analytics
Emergency / Disaster Recovery for the software
Tools to be used if crash is experienced
Goals
50% reduction of paper in three months
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Weekly analysis of the system is presented in the weekly management meetings
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100% compliance with training within 2 months
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100% workers completed company software training
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Performance goals set by management such as 97% of daily electronic sign on for workers
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100% compliance with online documents within 2 months
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improve the reporting rate of plant issues by 50%
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100% automation of compliance registered such as Plant and Equipment Register
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Processes
Software Installation
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Customise for legal and safety compliance
Support with internal and external support available
Software Use
Managing document control, and manuals within control of one department
Software I.T. Support Procedures
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Software Training
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Suitable induction training
Company workshop training
Video training (Digital)
Training schedules
Documentation for software guide
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Development of company guides to using the software
Testing of the software process
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Testing conducted in the safety department first
Consultation Process
Workshops
Team weekly meetings
Email
Training sessions
One-on-one
Implementation plan and schedule
Detailed plan willl outline the complex implementation of the software
Phased roll out
Feedback loop
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Process to gather user opinions and act on feedback
Change management process
Detailed process to handle change management associated with the software
Incident response plans for software failure
Internal relations
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Ensure personal information is protected
Lesson learnt workshops
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Infrastructure
Facilities
Rooms for servers
Office Space for workers
Support Systems
Backup power
Hardware
Servers
Computers
Laptops
Equipment for the network
Data Centres for servers
Backup Systems
iPads
Infrastructure in Digital
Internet connection
Security
Firewalls for the Software
Understand business security levels and impact of firewalls
Antivirus Software
Support for Software
Training resources
Help Services
Impacts on Environments
Social Environment
Community opinion would improve
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Workers improved work environment with less required in their workspace as it would all be digital
Alignment with environmental policies of company
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Improvement in culture of the company
Improved communications between company teams
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Improved client perceptions by reducing carbon impact
Economic Environment
Easier to allocate budgets and costs
Reduction in administration budgets and costs
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Savings long term
Reduced compliance budgets and costs
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A higher return on investment from new software
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Reduction in operational costs of the company
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Technological Environment
Reduction in maintenance costs and printers
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Better use of new technology in the company
Efficient software improve document managment
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Upgrades can be achieved quickly
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Integrate with exisiting company systems
Data management is improved
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More energy efficient (eg. no printers etc.)
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Regulatory Environment
Legal risks are reduced as digital records are easier to maintain
Audit time is reduced
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Regulatory reporting is easier
Audits are easier with digital records
Cost of compliance is reduced
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Company can protect their information and data better
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Documents can be retrieved quickly for legal reasons
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Reduction in errors as the software will identity it
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Company can better update for regulatory alterations and changes
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Organisation
Increased operational efficiency
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Better to allocate budgets
Increased training costs
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Increased company collaboration
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Save money on printing costs
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Physical Environment
energy consumption reduced
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increased mobility of information
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Printer maintenance frequency reduction
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More efficient to get company information and documents
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Paper waste reduction
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Culture
Worker involvement
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Encourage workers to be involved in software tabs
Rewards
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Recognise those engaging well with the software
Communications remain open
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Open communications about software changes keep all up to date
Foster culture of peer supporting peers
Workers can assist others
Management shows leadership and support
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Allowing a good safety culture to grow and attitude to new software
Feedback loops
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Encourage workers to provide feedback through a number of ways, such as online help forms
Company trainers are dependant on the software to train
Plant department connected to the software to improve compliance