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Presentation and data response - Coggle Diagram
Presentation and data response
Presentations can be completed verbally and non-verbally and are a way to communicate information to a group of people in a structured, and concise way.
Considerations
Before a presentation:
-Include relevant and reliable information.
-Begin with an open statement to capture the main aim of the presentation.
-Known the audience beforehand and tailor the presentation to their needs.
-use visual aids.
-print handouts beforehand.
-Anticipate responses and questions to prepare feedback.
-Create a flowing rough draft.
-summarize main points in the conclusion.
During the presentation:
-Maintain eye contact with the audience.
-Vary in tone and speed.
-use projection.
-Introduce yourself.
-State the main points of the presentation.
-summarize the main points in the conclusion.
-speak energetically.
Responding to questions and feedback
Once a presentation is complete, it is important to leave the floor open for potential questions or clarity. These sessions are where the presenter can improve their skills, and provide more information to the audience.
Responding professionally:
-Listen before responding.
-If unsure, ask them to rephrase or repeat the question.
-Answer to the best of your ability, and if you are unsure of the answer, promise further feedback once you have researched.
-Keep answers short and sweet
-Acknowledge mistakes.
-Do not avoid questions.
Improvements:
-use humor appropriately.
-keep information up-to-date and relevant.
-reflect on the length of the presentation and adjust the content.
-adjust the visual aids.
-revise objectives that were not achieved.
Data response is the process of analyzing and interpreting data, to extract valuable information that assists in decision-making, and improves the performance of businesses.
Data response uses data to analyze trends and patterns, where the information is used in presentations.
Data needs to be reliable and executed correctly to be used in presentations concisely and to make informed decisions.
Use in business organizations for:
-market research.
-sales forecasting which refers to predicting sales.
-risk management helps predict future risks.
-financial analysis to identify any opportunities to improve the profitability of businesses.
Presentation methods
Verbal methods include the use of audio and spoken language to present information. The presenters voice, body language, and expressions play a role in effective communication.
Non-verbal methods use supporting materials to convey information and enhance the presentation.
-Tables.
-Graphs.
-Slide shows.
-Flip charts.
-Business reports.
-Pictures, illustrations, and scenarios.
-Handouts.
-Diagrams.
A multimedia presentation includes slides, video, and audio output gained from data response, that is presented in an understanding and engaging manner.
Tips:
-contrast text color and background.
-choose appropriate and relevant images.
-utilize hyperlinks to documents and other files.
-ensure no spelling and grammar mistakes.
-slides should contain summarized versions.
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Visual aids are used in presentations to help convey information in an engaging way.
White/smart boards:
-information from a computer can be projected.
-sound and visual output can be used.
-requires training.
-presentation can be disrupted by power outages.
Poster/banners:
-eye-catching images support the main message.
-can make a significant impact.
-promotes the vision of business.
-can be placed in many positions.
-can become a distraction.
-if placed incorrectly, may make the space feel small.
-no audio output.
Video conferencing:
-Visual aids can be used.
-communication can happen quickly.
-people can see and hear each other.
-the environment may limit the ability of people to retain information.
-proper training is needed.
-a delay in responses may occur.
Flipcharts:
-effective for small groups.
-useful for summarizing.
-illegibility confuses people.
-limited time may hinder effectiveness
Overhead projector:
-effective alternative when the computer is unavailable.
-transparencies guide the presenter during the presentation.
-the overhead projector can help the presenter easily explain their thoughts.
-transparencies cannot be used with audio or visual output.
-transparencies require low lighting which makes it hard for people to see.
Handouts/flyers/brochures:
-encourages participation.
-listed contact details promote the product or service.
-Handouts can be easily updated with new information.
-no audio elements.
-important details may be lost.
-print-outs may be costly.
-confidential information can be copied and distributed.
Data projector:
-various multimedia can be attached.
-summarized slides are presented.
-the audience is interested in the background colors and visuals, as well as the limited text on the screen.
-lack of knowledge on how to work a projector.
-Projectors cannot be used during power outages.
-If the audience has any impairments, the projector is deemed useless.