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Urban Design Engagements, Multi Storey Residential Developments Guidelines…
Urban Design Engagements
Multi Storey Residential Developments Guidelines
Development Management & Internal Engagements
Initial Drafting
Engagement with DM District Managers
Online meeting with all 8 managers
Project Lead to present Guidelines plan and engement plan
Answer the HOW & WHY we seek engagement with the DM colleagues
Section Head Discussion
Engagement #1
Prep Work
Find venue & Timeslot
Online / Hybrid Meeting
Meeting
2 more items...
2 hr time slot
In-person venue (most convenient would be Room 1, 16th Flr, Civic Centre) OR anywhere more appropriate
Email case officers Draft guideline (min 1 week before)
PDF format
Confirm time with all participants
Find Venue & Time slot
Lead + Support to Draft presentation on specific guideline
initial meeting with DM Case Officers Identified
min 1.5hr time slot (min 3-5 week lead time)
Aim is to present the Draft guideline and get initial feedback on the draft and what can/should/shouln't be included/excluded
Common issues with guideline typology
Oct - Dec
Initial informal discussion/presentation on the specific guideline.
Aim is to identify case officers who would be best suited to each guideline.
Drafting
Draft Guideline to be amended based on input from initial stakeholder engagements
Engagement to be the DEVELOPEMNT of initial comments and any further comments or notes on the guidelines
Engagement #2
Prep Work
Online Meeting
Meeting
Review Period
Engagement could be a Review period rather than a meeting
2 weeks lead time on guideline feedback
Email draft guideline to be reviewed
PDF format
1x Support (PO/SPO)
Collate feedback received
Confirm WHAT is required from Stakeholders & WHEN that feedback is required
Feedback
2 weeks lead time on guideline feedback
1x Support (PO/SPO)
Collate feedback received
Confirm WHAT is required from Stakeholders & WHEN that feedback is required
Project Lead to present Overal Guidelines introduction & way forward
1x lead (SPO)
Present draft guideline next steps
1x Support (PO/SPO)
Take minutes and notes
Confirm WHAT is required from Stakeholders & WHEN that feedback is required
1hr time slot
Email case officers Draft guideline (min 1 week before)
Confirm time with all participants
Find Venue & Time slot
Lead + Support to Draft presentation on specific guideline
Apr - June
iFollow-up meeting with Case Officers Identified
min 1.5hr time slot (min 3-5 week lead time)
Aim is to present the Draft guideline with changes/input incorporated
Dec - Apr
Drafting
Final Drafted Guideline that has incorporated all inut and feedback from all stakeholders
Engagement to focus on FINAL MINOR adjustments and input
Engagement Final
Prep Work :
Online Meeting
Meeting
Final feedback
1.5hr time slot
Present Developed Draft Guideline
-
Project Lead to present Overal Guidelines introduction & way forward
1x lead (SPO)
Present draft guideline next steps
1x Support (PO/SPO)
Take minutes and notes
Confirm WHAT is required from Stakeholders & WHEN that feedback is required
Email case officers Draft guideline (min 1 week before)
Confirm time with all participants
Find Venue & Time slot
Lead + Support to Draft presentation on specific guideline
Aug-Sep
May - Aug
Stakeholder team to be a collection of DM case officers & specialist internal departmental representatives from each line department in the city.
Similar make up to that of a pre-application group of individuals (not limited by District)
External Stakeholder Engagements
Engagement #1
Prep Work
In-person meeting
Meeting
Feedback
2hr time slot
Present Developed Draft Guideline
-
Feb-Mar
External Stakeholders Identified
Advisory group
-UDISA
Young Urbanists
-Waterfront Development Group
-UCT
-CIFA
Internal Stakeholder Engagements
Engagement #1
Prep Work
In-person Meeting
Meeting
Feedback
Oct-Nov
Engagement #2
Prep Work
Online Meeting
Meeting
Feedback
Review Period
Apr- Jun
Engagement #3
Prep Work
Online Meeting
Meeting
Final feedback
In-person Meeting
Meeting
Apr
Engagement #2
Prep Work
Online Meeting
Meeting
Final Feedback
May-Jun
Engagement #3
Prep Work
Online Meeting
Meeting
Final Feedback
Review Period
Sep
Large Mixed-use Retail Precincts Guidelines
Gated Residential Developments Guidelines
Advisory Panel?
Speak to Natalie about who is involved