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Event: Annual University Club Dinner 2024 - Coggle Diagram
Event: Annual University Club Dinner 2024
Catering and Menu
3.2. Menu Planning
Finalize Menu
Dietary Requirements
Beverage Selection
3.3. Service Coordination
Staffing Plan
Serving Schedule
Setup and Cleanup
3.1. Caterer Selection
Research Caterers
Tasting Sessions
Contract Negotiation
Finance and Budget
5.2. Expense Tracking
Monitor Expenditures
Approve Payments
Financial Reporting
5.3. Sponsorship and Fundraising
Identify Sponsors
Create Sponsorship Packages
Organize Fundraisers
5.1. Budget Planning
Estimate Costs
Allocate Funds
Program and Entertainment
4.1. Event Schedule
Timeline of Activities
Keynote Speakers
Performance Timings
4.2. Rehearsals and Run-throughs
Schedule Rehearsals
Coordinate with Performers
Technical Checks
1.Planning and Coordination
1.1. Project Plan Development
Define Objectives
Create Timeline
Assign Responsibilities
1.2. Team Meetings
Schedule Meetings
Prepare Agendas
Document Minutes
1.3. Stakeholder Communication
Identify Stakeholders
Develop Communication Plan
Regular Updates
Venue and Logistics
2.1. Venue Selection
Research Venues
Site Visits
Contract Negotiation
2.2. Venue Setup
Floor Plan Design
Seating Arrangements
Decoration Setup
2.3. Logistics Coordination
Transportation Arrangements
Equipment Rental
Security and Safety