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fun run GROUP 6, Lucky Draw lucky - Coggle Diagram
GROUP 6
Development
Timeline & Schedule
Timeline starting from the initial planning phase to the actual day of the event
Milestones
securing permits
finalizing the route
launching the registration process
volunteer training sessions
marketing campaign launch
event setup
Assign specific dates and responsible persons for each task
To ensure accountability & smooth coordination.
Creating Promotional Materials
Design visually appealing posters & flyers
Featuring vibrant colors and engaging imagery related to the fun run theme
Online promotion
Create eye-catching graphics optimized for social media platform
Instagram
Facebook
TikTok
Reach out for sponsorship
Money
YB
Company
Supplies
Company such as Vico and 100+
Coordinate with vendors
Necessary equipment
Electric supplies
Fan
Lights
Tent
Arrangement
Prevent direct competition and fights (Same stalls next to each other)
Recruit Volunteers
Recruiting
Medic
Photographer
Traffic Controller
Training or Briefing
Analysis
Venue:
Padang Kawad USM
Participant:
USM' Student
USM's Staff
Public
Time:
7:00 a.m to 10:a.m
Date:
1 May 2024
Fees:
Categories
Package A
Printed certificate
T-shirt
MyCsd/ Cpd
Fees RM 45
Medal
Breakfast
Package B
Fees RM 30
Breakfast
Printed certificate
MyCsd/ Cpd
Prizes
2nd place:
Medal
Cash RM 75
3th place
Medal
Cash RM 50
1st place
Medal
Cash RM 100
Budget:
RM 15,000
Committee members:
Registration committee member
Media and publicity committee member
Technical committee member
Cleaning committee member
Protocol committee member
Sponsorship committee member
Souvenir committee member
Design
Logistics Planning
Vendors
50 vendors
Slot's fee : RM 45
T-shirt Design
Certificate
Breakfast
Event Structure
Format of The Run: Race/ Chill Race
Theme:
Appreciate Your Career
Fun Run
Distance: 5KM
Additional Activities: Photobooth, Aerobic, etc
safety instructions and route will be informed to participants before the run
Route Planning
Route: University Science of Malaysia
Checkpoint & Rest Area
Participants Experience
Design registration process that can be accessible
Creating a welcome atmosphere
Promote
Promotion: Poster & Flyers
Social media
Evaluation
Participants, Volunteers & Sponsors Feedback
Survey
Google Form
Interview
Polls
Social media
Reviewing video
Cost Analysis
Total final budget
Criteria Analysis
Number of participants
Funds raised
Participants' satisfaction
Community engagement
Reflection
Execution Process
Duration
Safety and Security
Planning
Implementation
Safety Measures
Safety Protocols
security guard guarding the runway
First Aid
Promotion and Marketing
Conduct live show on social media to attract the public
Photographer
Taking picture of the participants and throughout the event
Registration Process
Create an online registration platform or utilize existing platforms like Eventbrite or RunSignup.
Determine registration fees and any early bird discounts or group rates.
Collect participant information including name, contact details, and emergency contacts.
Consider offering incentives for early registration such as t-shirts or race bibs.
Participant Communication
Keep participants informed leading up to the event with regular email updates or newsletters.
Guide the participants to the packet pickup, parking, and event logistics.
Respond promptly to participant inquiries or concerns.
Lucky Draw
20 early bird get voucher RM 10 to buy at vendor
