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Route 9 Planning - Coggle Diagram

- - - - This is the intended outcome of project will be (Broad)
      - Example: Implement updated digital technology into a manufacturing process
    - - Specific statements and define steps that need to take to achieve outcome of project
      - These statements define measurable outcomes
      - Objectives should also be SMART ↓
    - - Ensures objective is not over-ambitious and that it can be easily achieved taking all factors into consideration
    - - Precise about what is going to be done/carried out
    - - If resources are available to achieve objectives, and if resources include time, skills and personnel
    - - Clear when the objective has been achieved
    - - Important to identify when each stage needs to be completed. Have time factored in for potential delays
    - - User/client requirements
        
        Requirements of project must be clearly understood and documented
        
        Stakeholders must be identified, and their own needs and interests must be considered when project plan is created
        
        Information must be gathered about each of their needs and expectations, informs the baseline for project scope, timelines and budget
      - Business case
        
        Analyses how project will support organization business strategy and maintain any competitive advantage in market
        
        Business case is important input into project mangement plan and when project is complete.
        
        Businesses cases can take many formats but common components that should be included are:
        
        Reasons for project
        
        Expected benefits - expressed in measurable terms
        
        Options - brief description of alternative approaches considered
        
        Project plan - providing task-level details of project presented on timeline to help assign tasks/responsibilities and track all areas
        
        Stakeholder roadmap, presents high-level strategic view of project and doesn't include day-to-day tasks, nor detailed view of roles and responsibilities
      - Part of project planning requires project manager to determine and document list of specific project goals, tasks etc
      - Defining scope of project is important as it indicates what project entails, and all stakeholders can understand what is involved
      - Provides a roadmap that is used to schedule work, allocate budget and assign tasks. helping project team to focus on objectives
      - Ensures project does not expand outside of original aim
    - - Timeline
        
        Shows what phases of projects are in past and what are current progress, to know what is left to complete
        
        Key elements:
        
        Duration of the tasks
        
        Who the tasks are assigned to
        
        Start and due/end date of the tasks
        
        Task dependencies
        
        Benefits
        
        Multiple tasks and project management phases are in one location
        
        Provides simple, visual presentation of project to enable teams to understand and discuss task/project progress
        
        Provides realistic review of project that can assist teams in their recovery from setbacks or adjust to any major changes that may be required
        
        Team members can focus on important tasks/activities
        
        Managers can sequence the events across project so team members are not overloaded with work which would have difficulty completing
        
        Helps promote improved time and resource management
      - Deadlines
        
        Deadlines can be imposed by the customer, executive management, project manager etc.
        
        Sometimes there is small degree of flexibility within deadline set and sometimes cannot be changed at all
        
        Many organizations and project mangers miss deadlines occasionally and therefore flexibility with respect to deadlines may have been built
    - - Strategic objective is a bigger vision for organizations
      - Project planning is used as implementation phase of an overall strategic plan
      - These strategic objectives can help organization to address the vision, mission and goals and share with team
      - Following should be considered:
        
        Prioritization - decision must be made on which projects are also organizational prioritizes, should then be broken down into actionable steps
        
        Project management methodologies - Important to choose one that is appropriate for project and intended strategy
        
        Roles of leadership within an organization - leadership can have a major influence on culture of company
        
        Completing the work - Team with a good leaver can follow a strong project management methodology and has a better chance of following through their tasks
  - - - Important to find correct people with relevant skills to become part of project management team
      - If people are involved with other tasks elsewhere in a business, then it is important to take these commitments into account to check on availability
    - - Summarization of individual cost elements of project
      - Important to use cost methods and valid data to estimate future costs can be calculated
      - Projects always attract risks and those in turn bring in unexpected costs, cost estimation takes several factors into consideration
    - - Plan where facilities are required, including toilets, breakout areas, food and drinks facilities, health and safety etc.
    - - Considerations for venues/premises depend on requirement of project, where project review meetings will take place, locations where project activities will take place etc
    - - Prevent underutilization of resources
      - Assist the planning of resources required
      - Reduce over allocation of resources
      - Minimize task and resource dependencies
    - - Hardware can include computers, networks and scanners etc Software can be bespoke packages, off-the-shelf packages, software from cloud etc
    - - Equipment required will depend on project, equipment can include computers, whiteboards etc
    - - Important that stakeholders are engaged and organization has a clear vision can be achieved through robust strategic planning process and effective plan
      - Key stakeholder opinions are very valuable when planning a project. they an provide useful information relating to operating environment of business
      - Stakeholders can include, board of directors, businesses owners, employees, shareholders, customers, suppliers
- - - - top level - final project deliverable
      - Controls account - main phases of project and associated deliverables
      - Work packages - group of tasks that feed into controls account level
      - Activities - activities needed to complete the work package