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Chapter 15 - Coggle Diagram
Chapter 15
Project initiation
Pre-initiating tasks
- Determination of projects objectives and constraints
- Selection of project manager
- Identification of project sponsor
Project manager
Differences in role of project manager vs operations manager
- Often generalist with wide-ranging backgrounds and experience
- Oversee many functional areas
- Facilitate rather than supervise
Responsibilities
To management
- Ensure resources are used efficiently
- Keep management informed
- Manage the project to the best
- Behave ethically
- Maintain customer orientation
To project and project team
- Take action to keep project on target
- Ensure resources are available to undertake task
- Help new team members integrated to the team
- Provide professional support when members leave the team
Duties
- Detailed planning
- Obtain necessary resources
- Team building
- Communication
- Co-ordinating project activities
- Monitoring and controls
- Problems resolutions
- Quality control
Project sponsor
- Provides and accountable for the project's resources
Roles
- Obtaining approval for the resources required
- Being accountable for the project
- Appointing project manager
- Monitoring the project progress
- Signing off the acceptance of the project
Initiating task
Business case
Key document to propose a course of actions to senior management
- Description of current info/issues
- Analysis of costs and benefits
- Impact on the organisations in addition to the costs
- Key risks
- Recommendations
PID
Gives authorisation for work to be done and resources used
- Project title
- Project purpose and objectives
- Start and finish date
- Details of the project sponsor and project
- Authorisation by the main stakeholders
What is project?
- Project: An undertaking that has beginning and end and is carried out to meet established goals within cost, schedule and quality objectives
- Resources: The money, facilities, supplies, services and people allocated to the project
- Project management: Combination of systems, techniques and people used to control and monitor activities undertaken within the project.
Triple constraint
- Scope: All works and deliverables
- Time: Agreed date for the delivery of the project
- Cost: Authorised spend on the project
Project Challenge
- Team building
- Expected problems
- Unexpected problems
- Delayed benefit
- Specialist
- Potential for conflict
Project selection
- Limited resources, need to assess using SAF model
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Project planning
Planning tools
- Work breakdown structure (WBS)
- Project budget
- Gantt charts
- Network analysis (CPA)
- Resource histogram
Project completion
- Completion report: Summarises the results of the project
- Post-project review: Formal review of the project that examines the lesson learned
- Post-implementation review: Assessment of the completed working solutions