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There will be a person responsible for picking the goods from the store using a signed copy of the picking slipthereafter a delivery note is createdGoods that are out of stock identified and back order created
once goods have been picked up and a delivery note made out, goods are transferred to dispatch to be packed, labeled and delivered.
Sequentially numberedDescribe the quantity and goodssigned by clientrecorded in register to be matched with invoiceIssued in duplicate copy
Guards should count goods and agree the goods with the delivery note and signGuards should check the quantity on the delivery note versus the quantity being delivered.
DN matched with the ISO and the invoice should be generated,Numerical list of delivery notes and invoices/missing numbers followed up by senior personQuantities on invoice obtained from delivery notePrice on invoice is obtained from price listCalculations are reviewed by independent person
All records kept in the cycle are relevantAge analysisMonthly StatementCredit Bureau Information
Credit application processIdentification of debtor to be handed over to lawyers
segregation of duties for receipt and recording of moneyDifferent forms of cashProper Stationery controlMoney received by mailSafeguarding of money.Post dated cheques recorded in registerAdequate insurance for theft and fraud
CashiersPetty Cash
The bank account reconciled monthlyEFT an acceptable method
ISO, delivery note, invoice
Credit LlimitsNo credit for non creditworthy clientsAn ISO is made out on receipt of the clients order/authorised by credit/sales manager
An internal sales order is made out on receipt of the clients order.Delivery note is preparedOn receipt of signed delivery note a numerical invoice is made outdelivery notes/invoices frequently produced and missing numbers followed upGate control measures in place
quantities on invoices obtained from delivery notesthe price on the invoice is obtained from the official price listcalculations reviewed by independent person
sales journal is recorded from the sales invoiceSales journal are posted to the individual debtors account in the debtors ledgerthe total sales to the debtors control account and the sales account in the general ledger.debtors control account reconciled monthly with the debtors ledger
external and internal sales are classified as such, distinguished by a code number
Invoices made out from the delivery notes in respect of the date of delivery