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HSE Next Steps, ISO Certification, Hygiene Survey - Coggle Diagram
HSE Next Steps
2026 SHE Game Plan / Strategy
Performance Contracts for Talent Day
Resource Strategy - Competency Matrix
Schedule quick initial review for direction - RB
Statistics Consolidation - dedicated persons
Assign Mosa to verify Stats with Victor
Hygiene Requirements discussion - Cleaners
Consolidation of HSE Management 1st Level Assurance Tracker / Register
Define "HOW" Strategically
Golden Circle + RAPD (5-Day)
Master Action Plan (SMART)
Systems Development
Team Review
Receive
Allocate
Pulse
Deliver
Event
Awareness
Planning
Execution
Completion
Evaluation
Conclusion
DUACAC
Updating of OHSA Sec 16.2 List - dedicated persons
Team Leads to manage
Consolidation of STI Lessons Learned - Folder per category
STI Process Flow to be utilised / implemented
Assign Sandile, Mbali, Tshili
SACPCMP Invoices & CPD
Forward Annual Fee Invoices to Benedict for approval
Team Leads to process with Teboho / Creditors
Confirmation on the process to load SACPCMP Invoices for payment.
Receive approved invoice from your Line Manager.
Open the Proconics SharePoint webpage.
Select the Uzuri icon.
Select the Training App on the Quick links options.
Select New Training Request on the Training App landing page.
Complete the form with the below info:
Search for SACPCMP and select TEDSCP – SACPCMP for the cost code on the Training Drop-down Menu.
Select Planned Date, i.e. 30 January 2026.
Upload the approved SACPCMP Invoice.
Submit the form by clicking the green checkmark box. (This concludes the process)
Once Proof of Payment is received from Proconics, email it to
debtors@sacpcmp.gov.za
for processing.
Assign dedicated persons for BBS stats consolidation
Assign Mosa and Thinus
Schedule briefing session - RB & TS
Action Plan & Smart Docs Templates - Tiaan Grove
Schedule meeting with TG - RB
Systematic identification of smart docs required
6 initial frequent, multi-use
Action Plan
SHE Plan
Attendance register
Inspection registers
Portable Elec Equip
Fire Ext
First Aid Box
Vehicles
Building
Schedule -
Audits
Meetings
Emergency drills
Health and Safety Compliance Audit
Master SHE File (Client orientated PE)
EC Partnership Deliverables
Working at Heights / Tie-On requirements (P&E)
Team Leads to discuss with PE HSE Managers
Strategic Improvement Survey
Distribute Survey 20 Jan 2026 - TS
Consolidate feedback for presentation - 30 Jan 2026 - TS
QR Code functionality - Ryan Kruppa
Follow up - 19 Jan 2026 - TS
IPO HSE Meetings
Site Agent
Site Agent Activities / Manual
Finalisation with VDBP Si.A. - 29 Aug 2025. TS
Draft Si.A Manual sent - 02 Sep 2025 TS
Final Si.A Manual - 03 Oct 2025
Secunda + VDBJL alignment
Critical Aspects -
08 Agust 2025 TS
Lifting Pack Schedule session before 12/8
Sent to SHEQ Team for review / comments - 13 Aug 2025
08 August 2025
TL
FY26Q1 - Applicability TL Meeting 13/8
Sent to TL for review - 11 Aug 2025
08 Agust 2025 RB
FPP - Schedule session before 13/8
additional update completed - 12 Aug 2025
Additional updates required. Scheduled for 02/09/2025
SHE Dept - Activities.
Vdbjl Resources
Benedict
04 Aug 2025
Finalise Start Dates
IPO VDBP
Resources started 05 Aug 2025
Site Agent - Yes
:* Cleaner - Yes
Driver - Yes :
Intern Feedback Session with Benedict
Office / Building
ERT
TS
Awaiting Sicelo for training dates 13 Aug 2025
Scheduled for 6, 7 and 11 Aug 2025 (FA, FF, EMC)
Complete Legal Appointments - TS
Sign-off by Louis
Office Fire Equipment
Due for Service. Schedule one RB 08 Aug 2025
Complete
SHE Committee Minutes
06 August 2025 RB
Final Date 11/8/2025
Minutes complete. Next steps to be finalised by 15/08/2025
Cleaning of roof gutters and hand rail installation
Louis to approve quote
Roof gutter cleaning completed by VN Nkosi Holdings on 20/09/2025
Handrail installation to be executed. PO sent to SP on 17/09/2025. SP awaiting handrail stock
Audits
IC Health & WHOSA Audits
Benedict
SPAAF Audit Readiness - RB - 11 Nov 2025
Self-Audits: Deadline - 19 Sept
Tobias to Audit Secunda
Renier to Audit VDBJL
IPO Sec: 17 - 18 Sep (2 Days)
IPO VDBP: 10 - 11 Sep (2 Days)
Close-out of Action Plans: 29 Sep - 17 Oct
Final review of audit readiness: 20 - 24 Oct
Sasol SPAAF Audit - 11 Nov 2025
Action Plan and Close-out of Sasol SPAAF Audit - TBC
Issue Audit reports for IPO VDBP & SEC 29 Sep 2025
Cost Management
PPE
TLs
15 Aug 2025 Consolidated PPE Spend FY 25
Complete
Medicals
BN
15 Aug 2025 Benedict - Spent vs Budget
IC Health Audit - Lesego Modise
Training Matrix
25 Aug
Review completed Templates
Tobias to speak Robbie for prompt reminders.
26 Aug 2025
Discussion 01 - 05 Sep 2025 with Robbie
Check-in with Tiaan Wolfaardt from 09 Sep - TS
Automation Meeting scheduled for - 23 Sep 2025 - Tiaan Wolaardt
Incorporate Tool Lists to Matrix
08 August 2025Departmental Meeting
Review Minutes
Performance Contracts
Deadline
01 Aug 2025
:
IPO VDBP
CHSO - Done
Site Agent - Done
Cleaners - Done
Driver - Done
Benedict to speak to Elmarie regarding the ratings & Site Agent draft PC
Rating Done.
Site Agent Template outstanding
IPO - Sec
Controlled Documents - RB
Get Templates from Victor 08 August 2025 - 13 Aug 2025 (
5 critical document templates submitted to Victor on 26/08/2025
Followed up with Victor on 23/09/2025 - awaiting feedback on templates
Strategic Improvement
Leadership Essentials - Next steps
Clear expectations
Structured for quick wins
Circle of Energy
:
Strategic Plan
Share QR Code link and Discuss 12/8
QR Code online form development for near misses and suggestions assigned to Ryan Kruppa.
Renier to follow up with Ryan on progress following requested changes. Scheduled meeting for 28/08/2025
Changes implemented via MS Forms as per Benedict and Tobie's comments. App to be reviewed and approved for rollout by Benedict / Louis Olivier
Development of a new HSE management tracker with formulas to count down to due dates for audits, maintenance plan, etc. to be developed. RB to manage and delegate
HSE File Improvements
Approval of HMEs on Projects - SP Management Process
STI Learnings Process
SHERQ IPO - Successes / Challenges
Systems
BBS Next Steps
Discussion with Jimmy
19 Jan 2024
Jimmy/Benedict develop process flow
Renier to Arrange meeting with Jimmy before 17.5.2024
RB-Meeting with Automation
Online Template developed
HSEC Online - Contract Paused
Master SHE Plan
Gap analysis
Compete
Over-arching /Master SHE file
SHE File internal sign off
RB-4hours
23 Jan 2024
Oustanding
2 hours per week x4
ID uncontrolled documents
Patric Assignd person
COmplete
SHE File process
Update & Communicate Process
2 hours per week
Outstanding (Overdue)
Dashboard management
Weekly update (review)
1x hour per week
BN to Schedule 06 Feb- 2024
Sandile - Resend reminder to team
Update dashboard content
Schedule meeting
Reveiw 2nd week of every month.
Monthly consolidation
31 Jan 2024
BN to Schedule 06 Feb- 2024
Ongoing
SHE Automization - Robbie
BN-Followup with Tiaan
Patric to get approval for tablet access
Burger to follow-up with Tiann for PDF template, (Renier to Arrange Meeting to Tiann)
Project BaSeline Risk Assessment and I&A Register
Patric & Renier
2nd Level Assurance
Develop document and submit monthly
Procedures
Task force to look at IPO Procedures
P&E Deliverables
SPSM Report
10 Jan 2024
Closed
BBS Steercom
10 Jan 2024
Closed
Submission
FeB - TBC
ECP KPI Quartely
10 Jan 2024
Closed
BT Forum
TBC
FY Learning
18 Jan 2024
Team to sit together when completing Uniform
Link to the FY process
Complete
Submission
26 Jan 24
Closed
FY Learning process
Patric - Schedule a meeting to Finalize 11.03.2024
Complete
MD Safety Day
Due 24 May 2024
Subcontractor Management
Weekly KPI Report
??
Monthly KPI report MER
Discuss
SP Forum Quarterly
TBC
Patric+Renier to Develop and finalise Agenda
Completed
Renier to Schedule for March
Reschedule
Monthly Audit
2nd Level assurance - Compliance
Build a relationship with SP SHE Managers
Monthly engagements
Master Data for Subcontractor
Audit list
list of compliant/non compliant etc.
Challenges
SHE File assessment
IPO VDBP
Resources / Support
ERT Team
Training of new ERT members
Appointment of new ERT Members
Site Agent Appointment & Onboarding
Training Register
Site Agent Authorisation
Driver & Cleaner appointment
HSE Intern
Tracker
Presentation
SACPCMP Registration
HSE Internal Meetings
Cultural Revival
Resource Loading Chart / Look Ahead
Legal Compliance & Appointees
Legal Liability Refresher Training
OHSA 16.2 List
Legal Compliance Trends & Improvement
HSE Systems update for CR 2024
Performance Contracts
SM Discussion
Planning Professional Development
Draft Performance Contract
Monthly Performance Contract Discussions
Talent Day Presentation
Natref Hybrid
Construction Work Permit Application draft input
NOCW
Natref HSE File Authorisation (Done)
HSE File Approval (Project Specific)
Site Establishment Approval (Done)
Handover Manual Draft input (DONE)
Construction Management Plan draft input
Operational Control
Working at Heights
FAS
FPP
Rescue
BLRA
EIA
SHE Committee
Service Provider Management
Review of requirements of seconded employees.
P&E EC Partnership
Overarching HSE File
Additional Procedures
Transport Procedure
Training
Scaffolding
Identify SP
19 Jan 2024
(ESSH) Service provider has been identified, Sicelo is currently doing backgroung check
Patric to follow-up/ Assign (09Feb024)
EPC Deliverables Internal Training
HSE
Preperation + Power point
Complete
Project Managemnt
CM
Udemy training
Allocate to Team
Allocation to team done
Complete
Measure monthly
31 Jan 2024
Review training
At least 1 course per month
BN - Elmarie discussion on tracker
CPD Points
Team to look @ cpd point
Allusani to be looked at
Look at cpd traning
Presentation was shared
Working at Height Rescues
P&E rescue kit etc... Tobias
ProGonics Approach
Monthly Deviation list
Include in 2x Weekly Management meeting agenda
Renier 02 Feb 2024
Complete
Project Heartbeat
Include slot for HSE performance
Look @ calender and prepare/book meeting in advance
12 Jan 2024
Patric To schedule meeting with Freddie to arrange HB for this week
Last Friday of the month. Finalize with Freddie and schedule
Renier to Schedule Departmental meeting with HSE department - Tuesdays - 15:30 - 16:30
, P&E requets. -Udemy, How to schedule training, Audit findings processs - Target date, due date for close outs (put it on calender), Transmit formally,CARE Card , Dashboard updates, HSEC online, Wanting to be loved by others
Complete
Joint HSE meetings
Renier - develop Agenda x2 Progo management meeting & Quartely meeting 02 Feb 2024
Complete
Schedule quartley meeting
Burger to Schedule a meeting with SP
ProGO Reschedule
Management meeting
Schedule 2024 meetings - Forthnight
Patric - 02 Feb 2024
Closed/Closed
Schedule walks
Once a month - Include in the agenda
Renier 02 Feb 2024
Review template
Assign someone to update the template (VFL Template)
Renier & Mosa 02 Feb 2024
100% done. Needs to be utilized
Shutdown
Project List
Site Wide UPS
August
Resource Plan
S/D Pack
Incentives
Talent day
PDP
08 Feb
Potential promotions
29 Feb 2024
Performance Contracts
Complete
Relationships
CLIENTS
Identify relevant Stakeholders
Natref, P&E, Roas
Internal
Perception of SHEQ
DOL
2024 Project Startup plan
Project Startup
16 Jan 2024
Complete
Active & Upcoming projects
19 Jan 2024
Complete
Project Tender phase Inclusions
PM engagements
Weekly meeting
Lifting and Rigging
Verify Service provider approved sope
Crane companies - Scope restrictions
Proconics Leadership VFL
Speak to Reginald
Toobox talk week
Schedule for May
ISO Certification
Next Steps: Patric
08 August 2025
Consolidate all findings and do Action Plan
??? Urgent
Hygiene Survey
Benedict: 07 Aug 2025
Schedule 30min Discussion
Urgent ??
