Please enable JavaScript.
Coggle requires JavaScript to display documents.
PRONOVA - Coggle Diagram
PRONOVA
ADMIN
Recording expenses
- Recurring expenses (Fixed)
- Salaries
- Telkom LTE
- Telkom Bryce Cell
- Spotify
- Rain
- Switchtel fixed fee
- Recurring expenses (Variable)
- JHI
- Afrihost
- Cloud Fusion
- Domains
- Bank charges
- Fuel
- Takealot
Recording purchases
ADHOC Purchases
- Raw material inventory
- DIY bottles,
- caps,
- clamps,
- valve
- core removers,
- hosing
- Stationary
- paper,
- printer ink,
- tape,
- packing roll,
- takealot labels,
- glue sticks,
- header cards,
- DIY stickers,
- sealant labels,
- brochures
- Staff refreshments
- water,
- tea,
- coffee,
- sugar
- Toilet paper
- Cleaning chemicals
- Chaimberlains
- Builders
Recording incomes
- Record daily as the payment comes in
- Record payments for credit customers on a monthly basis before statements gets sent. (Assign task)
Digital & Physical Record Keeping - Claudia
- HR
- Sales & marketing
- Product collateral
- Suppliers
- Financials
- Company documents
- Physical (Paper work filing)
Profit tracking
- Record transactions
- Invoice number
- Total cost of sale
- Total revenue from sale
- Profit
- Takealot & other platforms
- Done on a monthly basic done in excel
STB SARB import submissions - Bryce
- Create offline PO to supplier
- Process payment
- Submit APN to SARS in efiling
- Submit extension letters if stock later than 3 months
- Receive import docs from Spherical with SAD500, BoL, Invoice
- Submit above import docs to Std Bank
- Calculate landed costs using invoices
- Record incoming stock into ZOHO (Create PO with landed costs - POsting into Spherical creditors and supplier ledger)
Statement sending - Claudia
- make sure payments are recorded
- Send statements through system at end of month
Creditor and account payments - Bryce
- Matus
- JHI
- Ezi-action
- Spherical
- Dawn Wing
- Ozow
-
-
SALES
Calls, Walking, E-mails
- Grammar
- Response time
- Technical
- Consolidate e-mail
Existing / recurring customers
- Zoho customer portal
- New order
Monthly statements automated
Check payments and mark as paid
Flow 'n Go
- incoming sale e-mail needs to be consolidated with other sales e-mails
- Follow up e-mail to be sent by packing with tracking link
- Review e-mail (woocommerce plugin or manual process?)
TAKEALOT
- Irene
- Product culling and refinement
-
ORDER PROCESSING
- Payment received
- Print invoice
- Pick and pack
- Book courier - Measure and weigh
- Send e-mail notice to customer
PROCUREMENT
Local Stock
- Irene to notify so stock can be ordered
- Create PO First
Consumables - Claudia
- Irene to notify so stock can be ordered
Imports - Bryce