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Project and Operational Management, Project Scope and Work Breakdown…

- - - - guide management's thinking on strategic issues
      - to inspire employees to work more productively
      - help to define performance standards
      - to guide employee decision making
      - help in creating a structure for ethical behavior
    - - to recruit external support
      - establish stronger ties and improved communication with suppliers, business partners, and customers
      - function as a tool for public relations
- - - - weak
      - balanced
      - strong
- - - - to predict budget, schedule and specifications. what is require to change?
    - - effort increases and plan are developed to decide what the project will need, when it will be scheduled, whom it will benefit, what quality amount should be maintained and how much the budget will be used
    - - specifications of the project are defined, project objectives are created, formation of teams, major responsibilities are assigned
    - - delivering the final product to the customer, relocate project resources to other projects and post review project is taken into consideration
  - - - peak as the project goes on
      - low at the beginning of the project
        *may require large amount of expenditures to secure needed resources
      - drop rapidly as the project nearly finishes
    - - greatest at the beginning of the project but will decrease over the time as decision are reached
- - - - project manager manages the shifts according to the important criterions related to cost, time and performance parameters
    - - purpose
        
        to describe the product for customer
        
        to focus the project on successful completion of its goal
        
        to be used as a planning tool and for measuring project success
      - common checklist
        
        project objectives, product characteristics, milestones, technical requirements, limits and exclusions, reviews with customer
    - - a hierarchical map that show the products and work elements involved in a project
      - how helpful the WBS for PM ?
        
        provides management with information to each organization level
        
        help manage plan, schedule and budget
        
        a smooth evaluation of cost, time and technical performance of the organization on a project
        
        helps in the development of the organization breakdown structure (OBS) to assign project responsibilities to organizational units/ individuals
    - - develope
        
        stakeholder analysis
        
        anyone that need the info to make decision to project progress (customer, sponsor, project team, project office)
        
        information needs
        
        to make strategic decisions and manage the portfolio of project
        
        sources of information
        
        dissemination modes
        
        method used to share info/ knowledge with customer,sponsor, etc
        
        responsibility and timing
        
        who will send out the info
    - - OBS represent how the organization is organized to distribute work responsibility for a project
      - function
        
        provide a structure to summarize organization unit work performance
        
        identifies organization units responsible for work packages
        
        links cost control accounts to organizational units
      - Responsibility Matrices (RM)
        
        linear responsibility chart
        
        summarize the tasks to be finished off and who is in charge of the tasks