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The Collapse of Record Keeping Systems: Symptoms - Coggle Diagram
The Collapse of Record Keeping Systems: Symptoms
8. The misuse of records
unauthorised access to
alternation of records
7. Technology-related difficulties
in retrieving records
6. The ease with
which electronic records can be changed
5. The loss of contextual information
Example, the originator and the date of creation
1. Loss of control over the creation and use of records
2. Loss of control over access
3. The fragmentation of official records
4. Existence of different version
the same information
the absence of a definitive or authentic record
How to overcome
4. Accurate
reliable
can be retrieved in a timely manner
to have internal controls and internal audit in all departments
3. Accountability
in relation to information systems
including the need to install mechanisms
that ensure reliability of information generated by any information system
Leadership
1. Education
capacity building and training for records staff
2. Leadership
to support records work
as well as related need for resources and policy