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2023 Trigard Dealer Conference - October 22-24 - Coggle Diagram
2023 Trigard Dealer Conference - October 22-24
Event Branding
Research Images
Research Fonts
Guidelines Sheet
Present to Group
Agenda- Dealer Conference
Develop Agenda
setup planning meeting
List panelists and their areas of experience/topic focus
Save the Dates
Copy
Copy
Proof Copy
Add Copy to Postcard Task
Design Postcard - tag CT or message on Teams if necessary 🙂
Proof Postcard - tag McKenna
Approve Postcard
Adjust design from "convention" to "conference"
Print and Mail Postcard - have them mailed June 22
Notify Affected Teams - postcard will be mailed June 22
PRIORITY 👉 Design Email
PRIORITY 👉 Design Email
Copy for Email (use info from postcard)
Proof Email
Schedule Email to send on June 30
PRIORITY 👉 Design Social Media Post - Jill proof
PRIORITY 👉 Design Social Media Post - Jill proof
Proof Social Media Post
Approve Social Media Post
Post to Socials
Postcard Invite - don't task out 🚫
Copy
Design
Proof
Approve
Print
Address - Request labels from BV
Mail
Email blast - Registration Open and RSVP needed for Colts game
design - see subtask description
proof
send
Email blast - Order pick ups
copy
PRIORITY 👉 design (Trigard version)
PRIORITY 👉 design (Eagle version)
proof
send
Postcard - Registration Open and RSVP needed for Colts game
copy
design
Post Card Edits
proof
order
Add IUPUI
Change Hotel registration deadline to Sept. 29
Add quotes throughout for consistency
please change to: Add: Deadline to register for Colts game and/or conference: October 6, 2023
Is there an extra space between "call" and "us"?
Add "d" to "Indianapolis"
change to "conference"
closed-toe :-)
prep mailing list
Event photo op backdrop
design
proof
order
PRIORITY 👉 reminder text to dealers - see description for copy
see if you texts can be scheduled to be sent during conference
Email Blast 1 - Registration Open - don't task out 🚫
Design
Proof
Revisions
Approve
Schedule
Email Blast 2 - Registration Open & Event Details - don't task out 🚫
Design
Proof
Revisions
Schedule for 8/17
Email Blast 3 - Sign Up Reminder - don't task out 🚫
Copy
Design
Proof
Revisions
Schedule for ??
Email Blast 4 - Sign Up Reminder/Deadline Approaching/Colts RSVP Sept. 29 (📩 send twice - 9/26 & 9/28)
PRIORITY 👉 copy
PRIORITY 👉 design
PRIORITY 👉 proof
PRIORITY 👉 send 9/26 & 9/28
Send
Email Blast 5 - Registration Deadline & Colts RSVP Extended
design
proof
send
Email Blast 6 - We Can't Wait - don't task out 🚫
Copy
Design
Proof
Revisions
Schedule for 10/19
Email Blast 7 - Countdown is On
copy
design - see subtask description
proof
schedule to send Oct 16
Email Blast 8 - We're Here
copy
design
proof
send
Email Blast 9 - Thanks for Joining Us! (Recap)
copy
design
proof
schedule to send Oct 30
Social Post 1 - Registration Open and RSVP needed for Colts game
design (Jill proof) - see subtask description
proof
post to socials
schedule to post to LinkedIn Aug 21
Social Post 2 - Sign Up today - don't task out 🚫
Design
Proof
Approve
Social Post 3 - Sign Up Reminder/Deadline Approaching/Colt RSVP Sept. 29
PRIORITY 👉 design (Jill proof) - see subtask description
proof
schedule to post to FB/IG __
schedule to post to LinkedIn __
Social Post 4 - Last Call for Hotel (Cutoff: Oct. 1 - deadline to RSVP Sept. 29) - combined with post #3 - don't task 🚫
design (Jill proof) - see subtask description
proof
schedule to post to FB/IG __
schedule to post to LinkedIn __
Social Post 5 - Countdown is On
design (Jill proof) - see subtask description
proof
schedule to post to FB/IG __
schedule to post to LinkedIn __
Social Post 6 - Live from Indy!
design (Jill proof) - see subtask description
proof
schedule to post to FB/IG __
schedule to post to LinkedIn __
Social Post 7 - Thanks for Joining Us! (Video Recap)
design (Jill proof) - see subtask description
proof
schedule to post to FB/IG __
schedule to post to LinkedIn __
Recap Blog
Notify AWEBCO of add'l Blog
Email McKenna - Show Feedback
Submit Blog to Crystal
Review Dealer Conference Recap Blog
Submit Blog to AWEBCO
Confirm Blog Posted
Propose 2023 Date
Send Internal Notification of Dates & Events in Indy
Check Hotels in Indy for blocks
Book hotel & meeting space
add hotel rooms if needed
FU Colts game
Create Eventbrite Page - see subtask description
Eventbrite header graphic
Proof Site
Proof Site
Notify Team for Test & Ask to Register
PRIORITY 👉 update Colts game time
Add Sponsor Logos to Eventbrite
create image with logos that can be inserted into Eventbrite page - tag McK when complete
Research Indy Events
book employee hotel
Pre-brief
Debrief
Turn in Receipts, Mileage
Weekly Registration Update
Weekly Registration Update
Weekly Registration Update
Weekly Registration Update
Submit Final Receipts- Meeting Space, Catering, Etc.
Bus logistics
Swag bags - see subtask description
schedule swag bag assembly
Uber credits
Tshirts- Die Hard Trigard'
research shirt types (if needed)
design
proof
order
sort by sizes
referee shirts for emcees
check with Madison for shirt size (others for backup?) 🤔
order
order football flags and whistles
Packing Sheets (labels for boxes, etc.) - see main task description
registration table (8.5x11) - 6 qty.
meeting tables (8.5x11) - 6 qty.