Time Management
Is the process of organizing and planning how to divide your time between specific activities.

Discipline is necessary to achieve TM.

Essentials of TM

Effective Planning:

  • is an organized process that aims at predicting the future and selecting the best alternatives for each situtation.
  • Tasks should be completed in order of importance (prioritization).

Advantages & Disadvantages

Techniques & Tips

Advantages

Setting up goals and objectives:
Ask yourself these 3 questions
1. Where do we want to go?
Future image of ourselves on the next phase.
2. Where are you now?
Analysis of the current situation.
3. How do we get there?
Implemention of plans that contain programs & projects that respond to the need. (Set deadlines)

Delegation of Responsibility:
Say no to things you dislike, take goals that catch your attention and make you happy.

Spending the right time on the right activitites:
Allocate the appropriate time to each activity.

Disadvantages

  • Greater productivity and efficiency
  • A better professional reputation
  • Less stress
  • Increased opportunities for advancements
  • Greater opportunities to achieve important life and career goals
  • Missed deadlines
  • Inefficient work flow
  • Poor work quality
  • Higher stress levels
  • A poor professional reputation and a stalled career.

Techniques:

  • Maximum utilization of resources: Use the available resources to improve your TM.


  • Stress relief: good management of time skills and positive attitude


  • Discipline: Spend time on proper activities and make them a habit. Also, avoid procrastination.


  • Learning opportunities: Take opportunities to learn form new challenges.


  • Balance your energy: Yang: When you are fast taking action. Ying: The rest, self care


  • Better planning & forecasting: make plans based on predictions and allocate the proper time for each task.


  • Avoid dissapointment.


Tips:

  • Get yourself space (time to plan things) to get organized.
  • Set on an Admin Day
  • Keep things out of your head: write everything down.
  • Understand the difference between task & event:
    task: Do not necessarily have a specific timing.
    event: specific to timing (calendar)
  • Process your life in boxes:
  1. Star: All important things I have to do.
  2. Later: Leisure activities
  3. Sort: Getting rid of things I won't be doing.
  4. Archive: Important things, but they need to be posponed.
    -Plan your day the night before.

To do List

Daily Planner

It's a list of tasks need to complete, on things that you want to do.

Specific tasks that need to be done on the same day.

By prioritizing the tasks in the list you plan the order in which you're going to do them and can quickly see what tasks you can leave until a little later.

They are based on the weekly planners, they also need to include an hour and only essential information will be written down.

Ana Karen Jiménez González
503 L.N. 7