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5. CHAPTER 2. FRAMEWORK & PROCESS Integration Mangement Project…
5. CHAPTER 2. FRAMEWORK & PROCESS
Integration Mangement
Project Charter & Project Management Plan
Project Charter & Data Flow
STRATEGIC CLARITY
Defines initial agreed scope and the project teams understanding of client requirements.
Tool to get all team memebrs on board by providing strategic clarity.
Defines critical success measures (CSMs)
Includes:
PM responsibilities & authority
Whats in Scope
Whats out of Scope
Assumptions made
Constraints
Risks
Critical Success Measures
Robust charter
agreed with client is key to
project success
Changes made from this point onwards need to be formally reviewed and recorded.
Project Management Plan
Developed from project charter and project scope statement
prepared by the PM in conjunction with project team.
Describes how and organisation does business -PMP manages project :
Scope, Time, Cost, Quality, Human Resources, Communications, Risk, Procurement & Stakeholders
PMP is a
roadmap
that document all
assumptions, communication requirements
and provides a baseline for
project measurement
and
control
.
Project Managemnt Plan- Development
PROCESS CLARITY
Project managers responsibility/bible.
Plan is iterative and scaled towards
the size of the project.
See diagram c Benefits of Project Planning in file.
Includes:
Main goals and objectives inc justification
Activities to be completed to acheive these goals
Activity sequence
Activity duration
Required resources- human and material
How resources will be aquired
Project team format and responsibilities
Project cost and budget allocations
How deviations from the plan will be addressed
Risks involved
Quality plan to ensure fit for purposeness
Stajkeholder information rqmts in progress monitoring
Direct & Manage Project Work
Project Plan execution - carry out the project
plan and tasks identified using the
work breakdown structure
Outputs
Works Results
Change Orders
Mix of people management and task execution
to acheive deliverables of project management plan.
Manage Project Knowledge
Key Organisational Challenge
Leverage organisational knowledge gained via project work to imporve project outcomes - dont strat from scratch , use hwat you have learned
Explicit Knowledge
20-30% = SoPs, Memos, programmes etc
Tacit Knowledge
70-80% = hard to Express = individual experience, conversations, photographs and presentations.
Monitor & Control Project Work
Change must be controlled
Continual process of performmance assessment inc at each phase.
Used to:
provide true assessment of project performance
ensure corrective and preventative measures are taken to ensure project control
Integrated Change Control
Concerned with:
Influencing
factors changing the project plan
Determining
when changes have occured
Managing
changes as they occur
Developing
robust procedures to ensure changes are analysed prior to approval and implementation
Managing and measuring the impact of change on scope, schedule,budget,quality, risk, staffing and resources
Outputs
from Integrated change control process are
Approved change requests
project managemnt plan updates
project documents updates
Change Control Process
No 02 reason why projects fail = uncontrolled change
See digram d 'Lifecycle Impact of Change in file
Change Control System
Purpose:
All change requests are
reviewed
Identify the
impact
of the change
Evaluate
impact on cost, quality and schedule
Identify alternatives
Evaluate
benefits and disadvantages
of the change
Ensure
suitable approvals process
is in place
Ensure change is
communicated
to stakeholders
Ensure change is
implemented
Update change log
Close Project or Phase
Formal closure is required
Critical to defining a project as being successful
Main Elements
Confrim works - fully complete and correct standard
Administration - records and accounts
Evaluation - review and learning
Celebration - important to celebrate success
Leasons Learned Tools
Chnage log, complaints log, risk log,project schedule, project cost report,overall expenditure approval, staff performance and appraisal, leasons learned log,trend analysis, regression analysis, meetings etc.
