III. Company Secretary
Legal Position
(a) Servant of the company
(b) Agent of the company
(c) Officer of the company
Statutory Duties
A. Duties towards the company
-Make statutory declaration for obtaining certificate of commencement of business
-Sign annual report
-Sign balance sheet and profit and loss account for non-banking companies.
B. Duties to directors
-Work according to directors' instructions
-Maintain correspondence, files, and records for reference
-Draft directors report
C. Duties to whole-time managerial authority
-Organize and control head office
-Submit all statutory returns on time
-Draft contracts with vendors, underwriters, and share brokers
General Duties
A. Office and Staff
Organize, supervise, coordinate and adequately staff various departments
Act as a friend, philosopher and guide to staff
B. Miscellaneous
- Represent the company in social functions
- Act cautiously and in the best interest of the company in emergencies
- Maintain authority and confidentiality of matters
- Perform duties honestly and diligently.