Please enable JavaScript.

Coggle requires JavaScript to display documents.

Unit 5: Payroll - Coggle Diagram

- - - - Separate human resources department (SOD)
      - Formal interview process (qualifications + background checks)
      - Letter with terms of employment
      - Authorisation (new hires/ changes to contract- HR manager/ director)
    - - Permanent records kept include
        
        Holidays/ sick leave
        
        Name + address of employee
        
        Rates of pay
        
        Identity number
        
        Income tax number
      - Changes
        
        Pre-numbered change forms- authorised by HR manager
        
        Review + segregation (approval- recording- review)
- - - - Issued by personnel department prepared from master file
      - Stored at clock machine + under supervision
      - Numeric
    - - "Turnstyle" type mechanism
      - Supervised during clock in periods
      - Limited to one access point
    - - Must keep record of personnel present
      - Must sign clock cards
      - Foreman's clock card must be approved by senior official
    - - Authorised according to company policy by factory foreman
      - Foreman's overtime authorised by factory manager
- - - - Not at regular times
      - Travel different routes
      - Done by two or more persons
      - Security company preferable
    - - Two wage department members with physical securities around handling
      - Two independent people, preferably not part of payroll
      - Wage details should appear on the packet- gross wage, deductions, etc.
      - Money in wage packet independently reviewed
    - - Done by personnel not involved with compilation of wages
      - Foremen identifies employees but payout done by someone else
      - Employees sign payroll as proof of receipt
      - Foreman signs payroll after payout as proof of supervision + identification
    - - Paymaster + foreman agree all unclaimed pay packets to payroll
      - Details of unclaimed wages entered in unclaimed wage register
      - Payroll signed as evidence of performing control
      - Regular independent recons
      - Unclaimed wages after two weeks banked + copy of deposit slip attached to register