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Rohloff, Bills (Scheduled payment date), Invoices (To be paid ASAP),…
Rohloff
Bills (Scheduled payment date)
Mail
Email
Comes to Kayla
Bills entry in QBD, Top to bottom entry
Vendor Non-Specific
Vendor Name and info
Date
Due
Autofill based on term listed
Bill
Class
CCW Specific
Item Type
Include initial of Class on Paper Document
Expense Account: This will Generally autofill based on Vendor
Memo: Brief summary of items included on bill
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If job number is unknown put the expense account: 99998 Unassigned Account
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Vendor Specific
Sherwin Williams
Due date should be entered as shown on document
CCW Specific
Confirm and match to Purchase Order
Generate Item Receipt
Create Item Receipt in QBD
Select "Bill Received" check box: Should autofill info
Verify
Save
Billable Unchecked
Items
Missing from Paper Doc
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Missing from QBD
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Vendor
Confirm Purchase Order Status: checkmark Should display beside PO
Purchase order tab QBD
Back Click in the white space
Select Find Purchase Orders
Search by PO #: Information should autofill
Verify and adjust to paper document accordingly
Click Save: Top of page
Amount
Quantity
Receipts
Batch
Navigate Company Dropdown QBD
Batch Enter transactions
Select transaction type
Adjust Columns as needed
Single
Credit Card Charges QBD
Menards
Home Depot
Chase
Kristy's Chase Card
Vendor: Address should autofill
Date
Amount
Memo
Checks only
All other transactions can be left blank
Expense Account: This should autofill, verify
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Intrust Account: Checks QBD
Check Number field
Checks: Use the Check #
Debit Card Receipts: DC
Bank Statement Without Receipt: BK
Transfers: Transfer
Wire Transfers: Wire
Online Payments: Online
Auto Withdrawal: Auto
Invoices (To be paid ASAP)
Comes to Kristy
Pays invoice
Mail
Email
Receipts
Boys turn in receipts to Kayla
Payroll
Time approved
Construction: Ben
Trucking: Kristy
CCW: Chuck
Kayla Reviews time and approvals
Note time short or over
Check with boys if they would like to bank / use comp or PTO
Sync QBD & QBT
Verify time moved to QBD properly
Duplicated
Unapprove time in QBT
Delete all time entries QBD
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Filter for correct pay period
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Correct
Open pay center
Scheduled payroll
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Employees Log time in QBT
Invoice Creation
Ensures all receipts are entered, verifying with Kayla
Prints any relevant estimates or prior invoice
Runs P&L report by job on Accrual Basis
Refers to prior Invoice and P&L dates to ensure no double billing on labor
Opens Labor details to gather and total up hours by job
Performs calculation on printed P&L for hours and markups
Reviews all information with Ben or Winwood
Compares to estimate
Creates invoice
Prints all information
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