3 MONTHS INTERNSHIP SUMMARY
(PROCUREMENT DEPARTMENT)

CHALLENGES

WHAT I HAVE LEARN

PROCUREMENT
DEPARTMENT

Receive Invoice from supplier

If only receive DO

Follow up invoice from supplier

Photocopy invoice, register in 3PM Invoice Book and pass to Account

Attach supportings

Requisition

Bunker Report (ROB)

Delivery Order

Agent - Supporting for vessel every voyage

Certificate

Tyre requisition

Acknowledgement

Pass to Mdm Tang & Liya for approval

Key in Invoice into QnE or Xero

Print PO & GRN

Stamp chop and signed by respective boss for approval

Sorting and Filling for both Account copy and Procurement copy

Communicating with suppliers

Delay from the suppliers

What Can Be Improved

Suggest all company to use XERO instead of QnE.

Give more constructive feedbacks on progress that can be improved

Improve pantry foods and snacks

Office plants

QnE - Damai Binamas Bill to the company

  • Grolite Sdn Bhd
  • Rajang Venice Sdn Bhd
  • Winjaya Logistik Sdn Bhd
  • Grolite Shipping Sdn Bhd
  • Glow Quest Sdn Bhd
  • Jiaxin Sdn Bhd
  • Success Vision

Xero - All billed to Diamond Palmtree & Follow up DO for Damai Binamas Sdn Bhd.

Language Barrier

Delay can cause by slow respond by the supplier, mistakes with invoice (address, billing company), No respond to call/ email

Delay in sending out the parcel to Gee Yong

Solution: Inform Liya or Madam Tang after follow up with Suppliers

No fixed schedule of lorry to send urgent parcels to Gee Yong

Solution: Ask Madam Tang to translate

Solution: Follow up with Ah Kwong or Send to Miss Cheng, so she can pass it to Ah Chai

- Give feedback on which task I have done that is wrong or delayed, thus it would be easier to focus in making sure to complete the task in right manner and on time

  • Obtaining the goods and services a company needs to support its daily operations.
  • Outsourcing, negotiate terms, purchasing, inspect & pack items, making sure goods received, record all transaction along the process.