3 MONTHS INTERNSHIP SUMMARY
(PROCUREMENT DEPARTMENT)
CHALLENGES
WHAT I HAVE LEARN
PROCUREMENT
DEPARTMENT
Receive Invoice from supplier
If only receive DO
Follow up invoice from supplier
Photocopy invoice, register in 3PM Invoice Book and pass to Account
Attach supportings
Requisition
Bunker Report (ROB)
Delivery Order
Agent - Supporting for vessel every voyage
Certificate
Tyre requisition
Acknowledgement
Pass to Mdm Tang & Liya for approval
Key in Invoice into QnE or Xero
Print PO & GRN
Stamp chop and signed by respective boss for approval
Sorting and Filling for both Account copy and Procurement copy
Communicating with suppliers
Delay from the suppliers
What Can Be Improved
Suggest all company to use XERO instead of QnE.
Give more constructive feedbacks on progress that can be improved
Improve pantry foods and snacks
Office plants
QnE - Damai Binamas Bill to the company
- Grolite Sdn Bhd
- Rajang Venice Sdn Bhd
- Winjaya Logistik Sdn Bhd
- Grolite Shipping Sdn Bhd
- Glow Quest Sdn Bhd
- Jiaxin Sdn Bhd
- Success Vision
Xero - All billed to Diamond Palmtree & Follow up DO for Damai Binamas Sdn Bhd.
Language Barrier
Delay can cause by slow respond by the supplier, mistakes with invoice (address, billing company), No respond to call/ email
Delay in sending out the parcel to Gee Yong
Solution: Inform Liya or Madam Tang after follow up with Suppliers
No fixed schedule of lorry to send urgent parcels to Gee Yong
Solution: Ask Madam Tang to translate
Solution: Follow up with Ah Kwong or Send to Miss Cheng, so she can pass it to Ah Chai
- Give feedback on which task I have done that is wrong or delayed, thus it would be easier to focus in making sure to complete the task in right manner and on time
- Obtaining the goods and services a company needs to support its daily operations.
- Outsourcing, negotiate terms, purchasing, inspect & pack items, making sure goods received, record all transaction along the process.