CPA
Document Processing

Uses of Documents

conveying information to others

record our thoughts or
other information so
that we can refer to them

Formatting Text

Style

Size

Font type

Serif
Got tail

Sans-serif
no tail

Bold

Underline

italic

Decorative text such as word art
and drop caps can be used to make document more attractive

Formatting Paragraphs
and Page Layout

Alignment

Right

Centre

Left

Justified

Line Spacing
Make document easier to read

Page orientation

Portrait

Landscape

Page margin
is the area between the
text and the edges of the page

Tables

easy to read information

Insert/delete/merge cells

Shading cells and format cell borders

Indentation

Right Right Indent

Hanging
Hanging indent

First lineFirst Line Indent

LeftLeft-Indent

Document layout

Multi-column layouts are used for magazines,
menus, newspapers, and advertisements.

Single column layouts are used for letters, reports, and essays

Page Formatting

Page borders

Headers and footers

Used to display descriptive information

Appear on every page

Insert Page numbers

Graphics

Import Graphics

Import Charts

Insert Shapes

Watermark

Crop

Move, Resize, rotate

Text

Picture

Text-Wrapping

Square

Tight

In Line with Text

Top and Bottom

In front

Behind

Mail Merge

feature that is used to create multiple pages of the same word document containing personalized data.

identical in terms of the
layout, format, and content.

create letters, labels, envelopes,
and e-mail messages.

Advantage
Personalise multiple copies of the same document can be
created quickly and efficiently

Disadvantages
Mistakes are repeated.
Errors are reproduced many
times over because an
error in a master form
appears in all copies of the form.

Example

Notes

Letters

Reports

combination of text and graphics in a document makes the document more appealing

Serif vs Sans serif

header footer