The Judiciary EOI Technical Evaluation Criteria Stage 2A: Theory (100 Marks with Passmark of 70) and Stage 2B: Proof of Concept
A. Firm Background (51 Marks) Evidence Driven
Experience in delivering at least 3 similar projects in last 5 years - Evidence: LPO/LSO/Contracts clearly showing the scope, value, and date of the projects
Evidence: Project Completion certificates for at least three of the projects done in the last five (5) years.
3 LPO/LSO/Contracts (9 Marks)
2 LPO/LSO/Contracts (6 Marks)
3 LPO/LSO/Contracts (1 Mark)
3 Completion Certificates (30 Marks)
2 Completion Certificates (20 Marks)
1 Completion Certificates (10 Marks)
Evidence: Letters of recommendation from at least three (3) clients in last 5 years
3 Letters of recommendation (12 Marks)
2 Letters of recommendation (8 Marks)
1 Letter of Recommendation (4 Marks)
B. Firms Capacity (14 Marks)
Overview of the Firm (4 Marks)
Understanding of the Assignment (8 Marks)
Local and International Partners (2 Marks)
C. Team Competency and Capacity (Attach CVs and copies of certificates) (20 Marks)
Project Manager ( 5 Marks)
CV Attached –(1 mark)
Degree Attached - (2 marks)
Project Management Certification (PMP/Prince2 or equivalent) – (2 Marks)
ICT Systems Engineer/ Systems Analyst Expert (3 Marks)
CV Attached – (1 mark)
Degree Attached - (1 mark)
Systems Engineer/ Analyst Certification– (1 Mark)
ERP Solution Certified Expertise (Certified by Manufacturer) (3 Marks)
CV Attached – (1 mark)
Degree Attached - (1 mark)
Manufacturer Certification– (1 mark)
Administration of Justice Expert (Expert with Legal background) (3 Marks)
CV Attached – (1 mark)
Degree Attached - (1 mark)
Kenya School of Law Certificate – (1 mark)
Change Management Expert (3 Marks)
CV Attached –( 1 mark)
Degree Attached - (1 mark)
Change Management Certification–(1 mark)
Business Process Re-Engineering Expert (3 Marks)
CV Attached – (1 mark)
Degree Attached - (1 mark)
Business Analyst Certification– (1 mark)
D. Detailed Project Implementation Methodology (15 Marks)
a) After sales and support service(s)- (4 marks)
b) Project Schedule–(5 Marks)
c) Training Programme – (2 Marks)
d) Change Management Programme-(2marks)
e) Reports to be prepared and submitted during the process of implementing the project-(2marks)
STAGE 2B - PROOF OF CONCEPT (100 Marks) 45 minutes with 35 minutes of presentation and 10 minutes of questions
A. Firm Background – 5 Minutes (27 Marks)
Background of the firm – (Founding time, management, key staff) (2 Marks)
List of key projects (3) and key customer organization as supported by contracts (15 Marks)
Firm qualification to implement the ERP solution (Partnership with ERP manufacturers). (3 Marks)
Profile presentation of the qualifications and capacity of the lead firm (5 Marks)
Profile presentation of the qualification and capacity of the other partners (2 Marks)
B. Demonstration of the System Prototype – 20 Minutes (47 Marks) Follow Script
ERP Solution Demonstration that indicates the capacity of the system to provide all the Modules Listed (21 Marks)
a) System Overview (3 Marks)
b) Menus (3 Marks)
c) Features (3 Marks)
d) SystemNavigation (3 Marks)
e) Customisation and Coding Capabilities (3 Marks)
f) Business Intelligence Tools/Report Writer (3 Marks)
g) Security Features (3 Marks)
ERP Solution Demonstration of the Integration Capacity with other systems through API’s, Webhooks, ISC, etc. to ensure integration with National Treasury IFMIS and other internal and external systems. (5 marks - 1 for each option)
ERP Solution Demonstration of the Workflow Management Features (3 Marks)
ERP Solution Demonstration of the Document Management Features - (3 marks)
ERP Solution Demonstration of the Embedded Audit Feature (3 Marks)
ERP Solution Demonstration of the capacity to manage the migration of legacy system - (3 marks)
ERP Solution Demonstration of the Software Licensing Model - (2 marks)
ERP Solution Configuration Illustration and Presentation in reference to Connectivity, Architecture and Security - (3 marks)
ERP Solution ICT Infrastructure model in reference to model of hosting of the solution, deployment models and strategies for BCP and DR (4 marks - 2 marks each for BCP and DR)
C. IMPLEMENTATION – 10 MINUTES (26 Marks)
Outline and Presentation for the Project Structure for implementation over the 36 Months for the entire Scope of ERP Solution - (5 marks)
Outline and Presentation for the Project Plan for implementation over the 36 Months for the entire Scope of ERP Solution - (5 marks)
Demonstration of implementation of Change management strategy, Training Capacity and Transfer of Knowledge for the ERP solution for both technical and end users that includes training curriculum, training centers and training proposal for the project to ensure it is supported internally. (2 marks for each strategy – Change management , Training, Knowledge Transfer) (6 Marks)
Demonstration of the Service Level Agreement structure to support the ERP System over the lifetime of the Solution. The support must illustrate the model for the Post go-live support, Service desk / telephone support services, User groups, Application support services. The SLA to also include warranties, assurances, and upgrade plans. (2 marks each for SLA, Post go-live support, service desk, Warranties, Software upgrade) (10 Marks)