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People & Teams Responsibilities & Tasks (Ressource Planning) -…
People & Teams Responsibilities & Tasks (Ressource Planning)
Senior People & Teams Manager (FTE)
Recruiting
Onboarding
People Development
OKR/
Organizational development
Compensation & Benefits
Culture
Offboarding
HR Marketing / Branding
People Operations, Admin etc. (PTE 50%)
PTE 1 (Steffi) - 7 hours / week
Sys Admin
Tooling Overview
Technical On-/Offboarding
Absence
Others: Miro
Employee Directory
Support of the People & Organisation / HR area in the operational and administrative day-to-day business, preparation of contracts and responsibility for correspondence with employees and external institutions,
Personal files
Secondary Employment
Social Health insurance issues, e.g deployment, U1, etc.
Visa issues employees, e.g. Bundesagentur, Embassy, etc.
Contract Management
Contract adjustments
employment certifiates, Job reference management
On-/Offboarding
Owner OO JIRA Board
Relocation Service Employees (Recruiting Support)
Travel Bookings
Support People Development (Administration)
Training registration & booking
Set up framework Training activities
PTE 2 (Luisa) - 8 hours /week
Optional: Participation in the development of the HR department, adoption of process descriptions and generation and maintenance of HR-relevant templates
Confluence / Google Workspace (Environment for employees), HR as a service
Templates
Contact Person
Recruiting / Backoffice Talent Acquisition (optional) - currently Steffi
Administration JOIN
Job postings
Creation of job advertisements based on defined requirements
Administration Airtable
Correspondence towards applicants / Face to applicants
University Cooperations
Support HR Marketing
Concept
Implementation
Newsletter Talentpool
Interview process for specific positions
Office Management / Feel Good Manager / Happiness Habbits, etc. (Office Culture & Engagement)
Event Management /Social Committee
PTE 3 (Lisa)
Data Privacy
Payroll
Preparation monthly payroll
Prep Salary issues
Prep & implementation bi-annual Salary review
Tax/Social Health Insurance Issues Employees
Contact person for employees in terms of payroll
Prep & Implementation Legal salary issues
Administration
Implementation HR Software
on demand projects (concepts)
Working Student People & Teams (PTE 50%) - MARIA (long-term, Junior Talent Acquisition Specialist)
Recruiting / Talent Acquisition
Support Recruiting Concepts incl. Persona Development, Definition of Touch Points, Search sutiable activities, Implementation and Follow-up for specific positions
long-term: full esponsibility for Intern, Working Student, Thesis Positions :
Active Sourcing for specific positons
Support Definition target group
Search incl. Search Diary
Candidate Approach
Candidate Follow-up / Connection / Networking
Administration Airtable
HR Marketing
Job Postings
Group Postings
Events
Social Media Planning and Implementation
University Cooperations
Status Quo (exchange w/ Nathan)
Talentpool
First Tasks
Working Student: Website / Design (Concept + Search + Hiring)
Messe Startup Work 8.10.2022 (Concept + Presence)
Office Culture & Engagement - Organization & Communication (Prep Social Media Posts + internal Communication Slack Channel Munich Office)
Projects
Organization End of the year Event
Office Management
Bi-weekly Happiness Happiness
Special Offers
Team Lunch Offers
Procurment Office Supplies
Others (Caspar & Verena) PTE - Mini-Job, additionaly approved by Nathan June 2022
https://docs.google.com/document/d/1-Nx7C5_NX33VUL7_QAvK7IBIOb_mu1Ag/edit
Procurment Hardware, Software, others
Sys Admin
Office Management
published Job ad:
https://join.com/companies/fulfin/4999073-assistenz-office-management-procurement-it-m-w-d-geringfuegige-beschaeftigung