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Topic 2: Event Management Planning and Human Resource - Coggle Diagram
Topic 2: Event Management Planning and
Human Resource
Event tools
Materials: involving anything which can be used to make something else, such as decorations, foodstuffs and paints.
Facilities: including the venue, site and associated amenities, which can also include location and even destination attributes that contribute greatly to the success of any event.
Equipment: Including all plant and machinery, from transportation vehicles through to cooking equipment, lighting rigs, sound systems, scaffolds, portable dance floors, toilets and even personnel uniforms.
Event Planning Process (8 steps)
Systematic detailed plan
Reflection
Draft plan
Organisation and preparation
Idea generation and screening
Implementation
Objectives
Legacy
What is work breakdown?
The process of an event project involves a variety of interrelated tasks and functions that must be broken down into smaller, easier-to-manage subsections.
Why is work breakdown important?
Tasks might be divided into functional responsibilities and event progress can be made more tangible for those participating in the event’s delivery as well as for its stakeholders.
It enables more effective evaluation and cost allocation.
Work breakdown is important in an event projects in order that a clear link can be observed between the event objectives and the tasks required to achieve them.
Event Scheduling
Refers to the activity of finding a suitable time for an event
Time is crucial to the event management and delivery of event projects, since event dates are often fixed because of venue and other resource availability as well as the need for upfront procurement payments and deposits.
Finding the right people
including the expertise and skills of event specialists, such as designers, specialist entertainers, decorators, those associated with specialist staging activities and front-line personnel engaged in customer service delivery and other interactions.
Definations
Acculturation: is a process in which an individual adopts, acquires and adjusts to a new cultural environment.
Induction: it begins at interview and continues to the end of the worker’s involvement with the event.