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K-12 APPLICATIONS, INFORM PARENTS WITH THE NEXT STEPS, MANUAL ZOHO…
K-12 APPLICATIONS
INPUT STAGE
Pre-Registration form
THEY RECEIVE AN AUTOMATED EMAIL WITH A PDF LINK THAT INCLUDES THE VIDEO TUTORIAL AS WELL
OUTPUT STAGE
Tutorial for adding siblings
Tutorial new applicants
Early siblings application email campaign- pop up website msgs- social media announcements
SEND IT OUT TO NURSERIES AS WELL
POWERSCHOOL VIDEO TUTORIAL IN PDF & ON THE WEBSITE
INFORM PARENTS WITH THE NEXT STEPS
REVIEW PROCESS
CHECKING TO MAKE SURE THEY MEET STANDARDS
CHECKING FOR PROFILE COMPLETION
Incomplete documents: will be asked through a branded email to complete their application
Wasta
THEY WILL STILL GO THROUGH THE SYSTEM
Primary Round table
tentative list of schools plays a role here (school's background and credentials)
Accepted if MAP scores are provided and student's profile is a match- tentative list of schools plays a role here (school's background and credentials)
Denial if profile is a mismatch
Test
Invited to test
Tentative list of schools plays a role here (school's background and credentials)
Communication done by Testing Manager after booking and before the test day with at least 5 working days to ensure families can navigate zoom and the NWEA TESTING LINK
KG on camps assessments and observational assessments
Acceptance communication through Zoho
Lobna creates IDS-Soon to be replaced by automated Powerschool IDS
PMT is within 7 days from communication day
Admissions -coordinator coordinates with the Elementary/Middle/High School office assistants the phone reminders for re-enrollment fees within our time cap. The AC also makes calls to new families (current KG1/2) as a reminder
Create a shared sheet that gets updated by Ms. Nadia whether official or not
communication to parents
MAP assessments
Credit check if a high school student (10-12)
Initial credit check by lobna prior to roundtables
Final credit check by counselors during the round tables
The communication is now done through an Admissions team
testing@aisegypt
email and the language uses is unified/aligned with the one on the branded booking email
High/Middle school(6-12) roundtable after the MAP test
MANUAL ZOHO CONTACTS MIGRATION
MANUAL POWERSCHOOL ENTRIES TO ASSIST PARENTS
DAILY & EXCEL SHEETS
CHANGE
INPUT
OUTPUT
APPLIED PARTS OF THE PROCESS
WIP
Branded communication through Zoho with the next steps
ON BOARDING NEW FAMILIES
Feedback and parents surveys
Shadowing program
Filled in by parents
MAP KEY
Video invite
WITHDRAWLS