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Reading Notes: GTD (Getting Things Done) by David Allen (2015), :fire:…
Reading Notes:
GTD (
Getting Things Done
)
by David Allen (2015)
:fire:
Life situations
Use GTD method
:pencil2:
Five steps of mastering workflow
Organise the results - Setting up the right buckets
Capture what has our attention - Getting all your incompletes into one place, called "in."
Reflect on the options - Keeping it all fresh and functional
Engage with - Marking the best action choices
:pencil2:
Three models for making action choices
The Threefold Model for Indentifying Daily Work
Doing predefined work
Doing work as it shows up
Defining your work
The Four-Criteria Model for Choosing Actions in the Moment
Contex
t: The factors that limit your choices about what you can do in the moment
Time Available
: When you you have time to do it?
Energy Available
: How much energy do you have?
Priority
: What action remaining of your options will give you the highest payoff?
The Six-Level Model for Reviewing Your Own Work
Horizon 5: Purpose and principles
Horizon 4: Vision
Horison 3: Goals
Horizon 2: Areas of focus and accountabilities
Horizon 1: Current projects
Ground: Currrent actions
Clarify what each item means and what to do about it - Getting "in" to empty
Processing Guidelines:
Process one item at a time.
Never put anything : back into "in"
Process the top item first
What if there is no action?
Trash
Items to incubate
Reference material
Three options once you decide what the action step is
Do it (if the action takes less than 2 mins)
Delegate it (if you're not the most appropriate person to do the action.)
Defer it into your organisation system as an option for work to do later.
Handle problems?
Fast and frequent changes
Insufficient resources
New demands
Low engagement from others
Work no longer has clear boundaries
Why it's in your mind?
Any method I can use?
:check:
Deal effectively with internal commitments
clarify your commitment and what you have to do.
put your commitments in a reminder tool (e.g., calendar) that you review regularly
put unclear things in external management tools and visit them regularly and later
Weekly Review
:red_flag: Key GTD Principles
Capturing Habit
Prevent borken Agreement with youself.
Don't make the agreement
Complete the agreement
Renegotiate the agreement
You can't renegoriate an agreement with yourself that you can't remember you made.
You can't renegotiate agreements with others that you and they have lost track of.
Next-action decision
Why Bright people procrastinate the most?
The book said "Bright people have the capabilty of freaking out faster and more dramatically than anyone else." (p.267)
Anyway, I normally use the
5 seconds rule
to prevent procrastination.
The
value
of a next-action decision-making standard:
Calrify
Accountability
Productivity - "Organizations naturally become more productive when
they model and train front-end next action decision making
." (p.263)
Empowerment
Outcome focusing