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Chap 3 - Coggle Diagram
Chap 3
TYPES OF INFORMATION THAT SHOULD BE DETERMINED BEFORE THE
SELECTION AND DESIGN OF AN ALPHABETIC RECORDS SYSTEM
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The number of records in each alphabetic section and which letters of the alphabet contain a large number of records.
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STORAGE EQUIPMENT
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Lateral file cabinet
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Long (narrow) side opens, lateral file cabinets are particularly well suited to narrow aisle spaces.
Available in a variety of sizes, depending on the number and depth of the drawers.
Shelf files
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Most appropriate for filing and retrieving entire folders and is ideally suited for numeric systems.
Avoid the loss of folders/records, many companies use color coded folders to improve filing efficiency.
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BUSINESS CORRESPONDENCE
Involves business letters, forms, reports, and memorandums which are part of the daily correspondence
Records to complete transactions, communicate with customers or clients, and document compliance with laws and regulations.
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