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Financial Lease Administration, FLA - Coggle Diagram
Financial Lease Administration
Lease Portfolio Management
Termination Fees
Docusign
Estoppels
Misc. Documentation/Licensing
Balance Inquiries
estoppel review
Uncheck Autopay (termination)
SLIM payment record modification audit
TBD LL R&M escalation
Lease Enforcement Template Letters
Data Management
Vendor Management + EFT
30 days
Bankruptcy/Ownership Change
Contact Update
Entity Change
Ownership Change
Remit Address Change
Remit Email Address Update
SNDA Contact Update
Property Management Updates
EFT communication
EFT processing
New Store
Date Letter
Date Letter Inquiries
Data Management Hold
TIA
TIA Collection
TIA document tracking
TIA communications
TIA Reporting
Estoppel/SNDA
Within lease terms, usu. 30 days created to resolved
Initial Outreach Communications
In progress communications
Drafting & QC
Percentage Rent
30 Days (Cycle)
(Inquiry Management)
Sales Reporting
Sales Reporting Abstraction
Sales Reporting Inquiry
RECs Support
SSPs
Legal Document Packaging
Legal document routing for upload
LDA/ Audit
Monthly (reporting) + 2 Years prior to critical dates (LDA)
Critical Dates Audit
Reporting
Refund review
Amendment QC
Abstraction
Phase 1 30 days
Document QC
Audit (LDA UPDATES)
Amendment
Assingment
Agreement
Cost Management
SLA: 30-90 Days/Created
Annual Reconcilations
2 Point (formerly PAB)
4 Point
Multi Year RCN
1st Year
Store Closure Audits
Budgets
Tax/INS Invoices
Tax/INS Reconciliations
Cost Inquiries Support
Invoices
DOT Invoices
PAB Reclass
Subtenant Management
Outdoor Seating
Relationship Management
Defaults
(Resolved: 60 Days/Created)
(Cured: By Cure Date)
Default Payment Remedy
Initial Lease Review + data entry
2 hours of receipt
PUP Letter
Disputes
30 Days/Created
Missing Rent
Process Inquiry
Missing Rent Escalation
Prorata Share
Covid19 (retired)
Refund Reclass
COI (Certificate of Insurance)
Remittance
Balance Due
Returned Checks
Annual Reconciliation
Sq. Ft. Dispute
1099
Store Refund
Unpaid Additional Rent
Unpaid 1st Mo. Rent
Unpaid Invoice
Unpaid Trash Invoices
Unpaid Utility Invoice
Vendor Update
Refund Tracking
Utilities
inquiry coordination
First Touch
2 business days
Document Management
Entrypoint 2 business days
Utility invoices 2X/week
Defaults daily AM/PM
Filing 10 business days
Biannual audit closed store and abstracble docs
Default Communication
Document Coding (Experience)
Non-Abstraction
Mail processing
Filing
Special Mail Projects
Equipment tracking outbound/inbound
ROB audits of filing and documents
Document scanning & upload
Document volume tracking and reporting
Reporting and Analytics
(Weekly, Monthly, Quarterly)
REFER TO ROB
FLA