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Projekt/Prozess/Qualitätsmanagement - Coggle Diagram
Projekt/Prozess/Qualitätsmanagement
Projektmanagement
Project planning
Initiate Project
Plan Project
Run Project
Monitor/Controll Project
Complete Project
As soon as the original goal is achieved
Customer handover
Final documentation
Celebrate Achievements
Reflect on the Project
The project is continuously monitored
Is what was planned done?
Was it done the way it was planned?
Desicion how to proceed
Adaptation of the planning
Communication to those affected
Projekt manager has the overview:
essential status information
keeps course or corrects course
decides how to continue working
Project is executed
Activities are coordinated
Recources are planned
name success factors: Deadlines, Costs, Personnel, Quality, Communication, Risks
build the overall plan
name the project manager
project formally set up in the organisation
Clearly define the project idea
The main goal
schedule ressources
Determine requirements
Planning saves time and money
Appropriate planning goals
Dont plan too much
Plan in Detail
Plan precisely
Rolling planning
Let those inolved participate in the planning
Create a project team
Choose the right people
Optimize sum of skills and abilities
Project Structure Plan:
activities carried out by the project are
broken down hierachiacally
Top down:
Project > Sub-projects > Work areas > Work steps
Bottom up:
Practical approach
Define all activities at work step level and then create a PSP on it
Content + Scope of the project
= All products + All activites that are required
Project order: Timeline, Clear definition
Project description: Resource planning, Target situation,
initial situation
Additional Informations:
Assumptions (what is fixed?)
Milestones
Cost estimate
Known risks
Stakeholders
SMART Analysis of the Objetives
S: SPECIFIC
Is objective defined?
M: MEASURABLE
A: ACHIEVABLE
R: RELEVANT
T: TIMELY
Does your Objective include a date?
Project schedule:
Normal Sequence: A must be done, then B
Trigger: When A is done, B starts automatically
Jump sequence: Wnen A is done, you can start with C
Perferential logic: Like normal, no specific sequence
Budget planning:
create cost plan
include overhead osts
Address costs after the end of the project
Include experts in cost plan
Define Degree of completion durig the project
Human Resource Management
Project manager:
can choose his own team:
Advantage if you know the organization
Advantage if you know the people already
Consider interactions
Cant choose his own team:
less control possibilities
Advantage if he doesnt know the organization ( external PM )
Projet manager:
is a leadership member:
Formal power
Disziplinary power
Position/function
isnt a leadership member:
informal power
Natural leadership
Plan HR needs: Soft skills, network, competencies
Attract project members
Define tasks/expectations (Goals, availabilities)
Aufgaben:
place orders
coach implementation
observe and communicate
provide feedback
recognition & reward
coping with conflicts
Communication
Distribute information properly
Meet the expectations of the stakeholders
Push/Pull information
Communication channels
Project environment
take out emotions!!!
options: Calls, Emails, personal commuication...
Prgress Report
Status report: Stand in the original plan?
Progress report: Whats the progress?
Trend report: how does the project tend to be in a week?
Forecasts: Outlook until the end of the project
Earned Value Report: financial coverage?
Risk Analysis
Matrix: Wahrscheinlichkeit*Auswirkung=Risikofaktor
Known Risks
Unknown Risks
Unknown unexpected Risks
Willingness to take risks:
Risk averse
Risk ignorant
Risk open
Risk conscious
Risk takers
Risk management:
Avoid risks (avoid cause of risks)
Transferring risks
Mitigate risks (create environment that reduces risk
Accept risks (decision to live with the risk)
Procurement Management
products + services are aquired that the project team cant produce / provide on its own
Supplier selection, make or buy, contract drafting
Integration management:
observe plans consider work steps
Keep team members happy
Ensure reporting
Perform cost control
Supervise purchasing
De-escalate
COMMUNICATiON
Everything brpught together in integration management