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RO MOD 3 Lesson 5: Monthly Reports - Coggle Diagram
RO MOD 3 Lesson 5: Monthly Reports
Monthly Transmittal of Receipts
P487 para 5303
Documents from Accountable Officer’s B01/B05 files reviewed by Sales Officer
Signed by Senior Supply Officer
(REQUIRED!) and submitted in 7 calendar days
Negative reports are required
A copy of the Transmittal must be filed in Retained Returns (RK files: WF3) with corresponding receipts
Assembling your Monthly Transmittal of Receipts Packages
Receiving reports (separated into receipt order number)
Ensure filed in RK File
Letter of Transmittal
Accounting Adjustments
Only required if difference exceeds $10
Prepared on DD 1149
ROM 3 will post to B01/05 and B22 Cost of Operation of NAVCOMPT 153
Ship’s Store Monthly Management Report
P487 2006, lecture
Submitted to the CO via Supply Officer by the 5th of the month
Included in the CO’s Monthly due on the 10th of every month
Copy of Report filed in (RK) RR2. Original copy maintained by SUPPO
Continuous Monitoring Program (CMP)
4400.1A Chp 17
critical tool used by ATG and TYCOM to monitor unit health, provide targeted training and determine eligibility for Blue “E”
After monthly inventories are completed the CMP file should be uploaded to the Continuous Monitoring Program Site
Ship’s Store Unmatched Expenditure Listing (UMEL)
Unmatched Expenditure
Purchase Order or Requisition that has been paid by DFAS, that does NOT match the monthly Transmittal of Receipts
Differences of $10 or less do not appear from commercial sources
Differences of $10 or less DO appear for OSO transactions and are for information only
If no action is taken within 14 days of the receiving the initial notification email, a DINQ email will be sent daily until the UME is worked by the ship
return the report back to DFAS within 30 days 4400.1A para 12705
reconciling UMEs
check retained records. Files affected: RK’s B01 or B05 files
Provide additional information as required by Ship’s Action Code
File the copy of the listing in RK WF3 File
Prevention
Check receipts against invoices. If error is vendor’s, you have 90 days (180 if overseas shipment) to notify them