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SAB 2404 AGRIBUSINESS PROJECT PLANNING AND MANAGEMENT - Coggle Diagram
SAB 2404 AGRIBUSINESS PROJECT PLANNING AND MANAGEMENT
Chapter 1
Planning
Definition
Series of steps, how to achieve (Goals)
Importance
Prepare,Goals & Vision, Issues, Possibility, Resource, Motivation, Responsibility /x Overambitious, Unsustainable, Undefined, Unconstruct
Key Element
Stakeholders
Roles
Meeting
Project scope, budget and timeline
Set Goals
Delivarables
Schedule
Risk
Communication
Project Life Cycle
Stages
Initiation
Project
Objectives
Outlining Risk
Establish scope
Submit proposal
Planning
Comprehensive
Translating
Series of task, scheduling
Documenting
Workflow, Process
Measurable short-term goals
Potential issues
Execution
Monitor, Control
quality output
Adjust, Update Tasks
Goals, Deadlines
Communicate
Team, Stakeholders
Closure
Release, Analyze project
Objectives
Specific
Goal
Measurable
Outcomes
Achievable
Realistic, Attainable
Relevant & Results-oriented
Project Goal
Time-bound
Period
Cost-Benefits Analysis
Decision to find cost-effective alternatives.
Cost
Direct, Indirect, Intangible, Opportunity, Risk
Benefits
Direct, Indirect, Total, Net Benefits
Chapter 2
Analysis
Return Of Investment
Evaluate
Profitability, Efficiency in Ratio
Net Investment Gain / Investment Cost
Break-even
Costs vs Sales
BE Point to show cover all of the cost
Fix, Variable cost
Payback Period
Recover the investment cost
Breakeven point Investment Cost vs Cash Back
(Initial Investment - Opening CF) / (Closing CF - Opening CF)
Cash Flow
Business operations, Complete Transaction
Money Available
Sensitivity
Quantitative risk
Impacts the output
Uncertainties Risk during the project
Net Present Value
Capital budgeting
Analyze project profitability
Rate of return
Social Return Of Investment
Social Impact
Chapter 3
Management
Work Breakdown Structure
Task
Task Owner
Task Dependency and Predecessors
Start and Finish Date of Task
Duration
Work Estimate
2 more items...
Each Task
Entire duration of Task
Linking Task
Who Responsible
ID,Title, Description
Critical Path Method
Identify & Mapping Task of The Project
Improve planning, Resource management, Avoid Bottlenecks
Elements
Earliest, Latest
Start time
Finish time
Float
Task can delay
List Activities
Identify Dependencies
Network diagram
Task Duration
Calculate Critical Path
Calculate Float
2 more items...
Refer back to Chronology of WBS
Dependent one another / Can be done in parallel
Chapter 4
Project Scheduling
Definition
Timetable that organizes task, resources and due dates
Set timeline, resource, task, milestones
Visualize
Task List/Gannt Chart/Calendars
Task to be completed in a specific timeline
Steps
Define Project
Sequence Project
Tasks and Milestones
Define the Critical
Path
Allocate Resources
Build Timeline
Track and Adjust Progress
1 more item...
Gannt Chart
Based on Project budget
Dependency Task Importance
Based on Project Planning/ Management (WBS)
Administrative/Construction/Design/Research/ Maintenance/Installation
Types
Master
Summary, Highlight key task (High-level overview)
Milestone
Tracks major milestone (helping team reporting status)
Detailed
Operational level
For first hand manager and project team
Tools & Techniques
Task List
Gantt Chart
WBS
Schedule network analysis
CPM
Pert Chart
1 more item...
Dependencies, estimation time and critical of activities
Graphic - interrelationships and timing of all project activities chronologically
Graphic - shows key milestones within a hierarchy. Simplifies projects into manageable groups that give guidance, estimation, and control in more detail.
Horizontal bar chart that tracks activities. Depending on resource allocation and task relationship, parallel, sequentially, dependency
List of activities with deadlines
Milestone
Assign meaning to the passage of time
Signifies achievement (Deliverable)
Large task, event, decision, starting / reaching phase, percentage, huge amount of funding / budget.
Report
Summarize in a meeting help to visualizes the progress.
Top & Mid Managers and project team
Chapter 5
Cost Estimation
Types
Direct
Salaries/Benefit/Labor/Material/Travel/
Equipment Cost
DIrect Cost
Indirect
Management/
Administration/
Rental/Utilities/
Security/
Advertisement/
Insurance/Legal
Activities/service that benefit more than one project
Steps
Cost Estimate Purpose
Develop E plan
Characteristics
Determine CE Techniques
Rule/Assumptions/Obtain Data
Develop Point Estimate
1 more item...
Estimating Methods
Expert Judgement
Analogous
Parametric
Bottom-up
Three-Point
Reserve Analysis
2 more items...
Estimation Uncertainty and risk
1 more item...
Cost of individual work
influenced by the size and complexity
calculate the
cost when the productivity rate of the resource
performing the activity is available.
Activity cost = Unit of work/Productivity rate
Use Value of scope/cost/budget/duration/measure of scale (size/weight/complexity) from a previous/similar project
Historical/Similar Project Information (People/Experence)
Challenge
Overestimating/Underestimating
Overcoming
Training and skilling up
Right tools and techniques
Collect actual spend
Chapter 6
Resource Management
Definition
set of integrated processes that enable project managers to determine/obtain/allocate/develop /monitor the resource
Physical objects and space (Human resources)
Uses
Monitor projects
Schedule people
Assess time delays and speed bumps
Track project estimations and outcomes
Utilizing resources and reassign task
Task project estimation and outcomes
Importance
Right people for every task
Availability and skill
Provide insight
Potential issues or resource gaps
Remain in budget
components from labor to equipment
Give accurate information to leadership
stakeholders > how much/ cost/ how many people
Core process of resource management (PEADiMC)
Plan
Estimate Activity
Acquire
Develop Team
Manage Team
Control resource
1 more item...
Monitoring the performance
improving team member competence and interaction
Obtaining all resource
Team and physical
estimating require resource
material/equipment/facilities/supplies/tools/ technologies
How to estimate/obtain/manage/utilize resource
Scheduling
Break down task
Look on resource capabilities
Schedule tasks to team members
Manage and monitor resource
Track the actual time spent
Resource being used longer than expected/ underutilized
Reassign task/ Move deadlines
Availability (accurate estimate)
People skill and availability
Factors Affect Resource Forecast
Project type/scope
Number of FTE & Skills
Part-time worker (Freelancers)
Planned/Unplanned Days Off
Level of Effort
Budget
1 more item...
How Dedicated > How long
Holidays/Vacations/Sick > Float (slack) Unexpected availability changes
Can help plug in the holes
Availability & Skill that they can offer
Figuring out the deliverables/deadlines/cost
Schedule Tight (High pay& efficient) or lose (Low pay)
Chapter 7
Project Control
Definition
The processes to measure project performance against the project plan
Ensure the successful completion
(head in the right direction)
Processes used to understand and influence the time and money spent on a project
Components
Schedule
Resource
Risk
Change
Performance
Key Performance Idicators
1 more item...
SMART goal method
Change control process (Be Prepared)
Evaluate importance of change
1 more item...
Identify and Prevent
Rank potential risk by priority
Manage accordingly
Data security/ Comm issue/ Schedule Delays/ Unplanned work/ Theft (Brainstorm)
Control cost/ Monitor time and material availability
Cost Variance (CV) = Earned Value (EV) - Actual Cost (AC)
EV (AC vs PV)
Remarks
1 more item...
Schedule Variance (SV) = Earned Value (EV) - Planned Value (PV)
Visibility project schedule (Gantt Chart)
Status reporting (Biweekly/Monthly)
Importance
People
Quality
Cost
Time
Schedule delays/ shifting priorities/ resources clashs
Change from stakeholders/ miscalculations
Expectation are met
Availability/Roles/Responsibility of Task during project development
Where and When
Initiation
Align and planning on project deliverables
Execution
Picture view of the project in real time
Closure
Find guidance and oversight for the future projects
Avoid unexpected surprises