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RO MOD 3: lesson 4: Receipt Procedures - Coggle Diagram
RO MOD 3: lesson 4: Receipt Procedures
Topics
Planning and Preparations
para 5100; chp 8
Internal S-3 Preparations
External/Shipboard Preparations
Day of Receipt Preparations
Commercial Receipts
Types
Partial
Final
Receive material directly into bulk storeroom and the canned vending storeroom
Receipt Inspector
Individual designated the responsibility of receiving merchandise on the pier and performs
quality & quantity
inspection
uses shipping invoice or 1155 from WF1
SIGN and DATE block 27B of 1155 after verifying qty
BSC
Count material upon receipt using DD 1155 from WF2
REPEATS actions of Receipt Inspector; CSD, sign bl 27
RK
compares both counts
Receipt Inspector’s copy is accountable document
Forwards copy of receiving report to Sales Officer
Receipts Accounting
WHAT SHIP REQUESTED (850)
WHAT VENDOR WILL ACTUALLY DELIVER (857)
Posting Receipts
P487 para 5302; *chp 8 in 14314C way better
Problem Receipts
Shortage
commercial
Accept only quantity received
Enter only quantity received into ROM
Payment made for only quantity received
Contact vendor
Navy source
P487 para 5106; 14314C chp 8
Overage
commercial
Accept only what was ordered
Return remaining quantity to vendor
ROM WILL NOT ALLOW RECEIVING MORE THAN WHAT WAS ORDERED
Navy Source
14314C chp 8; P487 para 5106
Unit Price Errors
Commercial Source
Request Corrected Invoice from Vendor within 90 days (180 for overseas shipments)
Navy Source
Address discrepancy via email