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Requirements for a management system for PAHO Governing Body Documents,…
Requirements for a management system for PAHO Governing Body Documents
Provisional Agenda Item
Item & Document numbers
Approval process workflow, inc EXM
People
Manager (1)
Author (1)
Co-authors
Editor(s) - Associated rate
IPR Reviewers
Workflow
Proposed Resolution
Clearance from LEG
Inter-Programmatic Review (IPR)
Outline
Translation
Author's clearance (ENG/SPA)
LINK with ETTS
Title
Original Language (ENG/SPA)
Document Type
Per Provisional Agenda Category
Per PAHO/GBO Type
Program Document
Policy
Strategy
Plan of Action
Information Document
Final Report
Progress Report
Mid-Term review
Administrative / Financial
Governing Body Meeting
Code
Languages
Dates
Workflow / Flowchart Deadlines
Type
SPBA
Directing Council
Executive Committee
Statistics
Number of pages & words
Ratio time in phase per item
Publication period per item
Editing: # of docs, which, by whom, how long, cost
Number of original docs in ENG & SPA
Ratio types of doc - language - # of pages/words
Others
Automatic population agenda item numbers and titles
Drag & Drop files (and deletable)
Upload reference/supporting documents along workflow status (at drafting, editing, translation)
Communications
Automatic notifications of item activity
Automatic and preset messaging
Bulk editable messages
Private Notes section for GBO Staff
Public Comments/Discussion wall
User management
Super users with possibility to delete/edit messages
Assigned roles and related permissions
Automatic entity/manager relation
Dedicated "my documents" section
Automatic login for PAHO users (Single Sign On)
Access to external users (freelance editors)
Reporting
Live status tracking
Export all data (editable)
Automatically generated visualizations
Resolutions Tracking System
(
RTS
)