Please enable JavaScript.
Coggle requires JavaScript to display documents.
C4: Meeting P2 - Coggle Diagram
C4: Meeting P2
Meetings
Notice of meeting:
- S.317(1) notice shall state: (a) place, date & time & (b) general nature of business
- S.317(2): states notice & proposed resolution
- S.321(1) notice of co's meeting is to be given to every member, director & auditor
- if member dah mati or bankrupt: co send notice to person who is entitled S.321(2)
Online or paper notice?
- S.319(1): (a) hard copy, (b) electronic form (c) partly in hard copy & electronic form
- postal address, electronic address or co website where co publish notice
Kalau tak bagitahu notice?
- the meeting is void
- S.316(6): if notice failed to be issued accidently, meeting is still valid
Intentional omission (Case: Musselwhite c Musselwhite (1962))
- some members executed transfer shares in favour of 3rd parties tapi masih tak transfer lagi
- walaupun nama members ada dalam ROM, company tak bagi dorang notice meeting sebab under impression that they were not entitled to receive
- Held: this was intentional omission, meeting is void
Accidental omission (Case: Re West Canadian Collieries Ltd (1962)
- 9 members tak dapat notice due to administration error sebab 9 members tu simpan dalam separate folder when the dividends posted to them were returned
- co accidentally missed notifying them
- Held: meeting remained valid due to accidental error
Aspects of meeting
Venue
- S.327: meetings to be at two or more venues
(1)by using any technology or method
(2)main venue shall be in Malaysia & chairperson kena datang & ada dekat venue
- requirement: method kena available untuk semua members
Quorum
- S.328(1) one member is a sufficient quorum if co ada sorang member je
- Quorum means: minimum number of members who must present at meeting
kalau co ada 2 or lebih member?
- S.328(2); at least 2 members present or by proxy
kalau member appoint more than one proxy?
- S.328(3) akan dikira sorang je
Quorum kena maintain sampai habis meeting ke?
- S.328 (4) no business shall be transacted masa meeting
- S.328(5) unless Constitution states otherwise, kalau dalam masa setengah jam tak cukup quorum, kena bubarkan meeting atau buat pada masa/tempat lain
kalau member tu adalah corporation, boleh datang through representative
Proxy
- member boleh appoint sesiapa as proxy
- member tak datang pun takpe kalau dia dah appoint proxy
- S.334(1) setiap member ada hak untuk appoint proxy to attend, participate, speak & vote for him
- S.334(2) boleh appoint lebih dari 1 proxy with share capital
Bila nak appoint proxy?
- S.334(3) tak kurang 48 jam before meeting dimana proxy kena vote or tak kurang 24 jam before vote by poll
- Case: Tan Guan Eng v BH Low Holdings Sdn Bhd (1992) - AOA of the co stated: proxy may, but need not be a member of the co
Max no. proxies
- Unless Constitution says otherwise, member can appoint max 2 proxies & specify proportion of his holdings to be represented
- ( Kenny represent 60K shares, Logan 40K shares)
Votes by proxy
- S.294(1) vote by showing hands (kalau dia sorang je proxy)
- S.294(2) kalau lebih satu proxy (a) boleh vote on poll je (b) appointment tak valid unless member specifies the proportions
kalau member & proxy datang meeting?
- Case: Cousins v International Brick Co Ltd (1931): member boleh datang & vote tapi proxy tak
- Case: Ansett v Butter Air Transport Co (1958) member boleh datang tapi proxy je vote
Aspects of Meeting
Vote:
S.293(1) one share, one vote
- S.330(1) vote show hands unless poll is demanded (a) the chairman (b) at least 3 member present (c) any member hold at least 10& voting rights (d) member who had paid up at least 10% shares
boleh ke member vote by showing hand & poll?
Resolution
- ordinary resolution (>50%)
- special resolution (>/ 75%)
- ordinary resolution requiring special notice (S.322)
Bushell v Faith (1970)
- ordinary resolution boleh guna kalau approve by "a bare majority"
- contoh: more than 50% members present & voting
Ordinary Resolution (>50%)
- Remove director S.206
- Appoint auditor in public co S.271(4)(a)
- remove auditors S.276(1)(a)
- fix remuneration for auditor S.274(1)(a)
Special Resolution (75% and above)
- Alteration of Constitution (S.36(1)).
- Conversion from public co to private co (S.40)- SR + alter name from Bhd to Sdn Bhd.
- Conversion from private co to public co (s.41(2))- SR + alter name from Sdn Bhd to Bhd.
- Conversion from unlimited co to a limited co (s.49).
- Voluntary winding up (S.439).
- Appointment/removal of liquidator (S.445(3)).
- Compulsory winding up (S.465(1)).
Resolution to be in written form
- S.341(1) every co kena simpan resolutions, minutes & details (at least 7 years)
- S.343(1) Record kena dengan evidence yg cukup
RECORDS
- S.343(4) kena simpan untuk bukti:
- meeting dah dibuat
- proceedings have been duly held
- appointment of officers/liquidator made at the meeting are valid