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Planning and Producing MEEC Gatherings, NAME: NORELISA BINTI BAKRI, NO…
Planning and Producing
MEEC Gatherings
6)Request for proposal
RFP allows hotels to examine economic impact
of meeting and decide to create a bid
“Fam” trips are another method to promote a destination
Disseminated to preferred sites (often via internet)
16)Housing
Group rate is arranged at multiple locations
Meeting sponsor handles
Attendees arrange for their own room
13)Speaker arrangements
Volunteer speakers
Paid speakers
18)Pro-and post
-con meeting
Pre-con: Important to
coordinate between all the major players
Post-con: Important
for planning the next meeting
3)Needs analysis
Position in organization
Level of expertise
Age and gender of past attendees
5)Site selection
Determining site is typically a group decision
First establish meeting objectives
9)Control in MEEC
Evaluating design
Designing and implementing a survey
7)Budgetary concerns
Step 1 – establish goals
Step 2 – identify expenses
Step 3 – identify revenue sources
15)Registration
Pre-registration
Registration fees
Valuable data gathering
On-site registration
17)Meeting and event
specification guide
Specifications: narrative; function
schedules, function set-up orders
APEX Initiative
1)Setting
objections
Conduct business
Networking
Education
2)Professional
certifications
Associations provide current
information and continuing
education in a particular field
Continuing Education Units (CEUs)
Lead to certification or licensing
Demonstrates level of competency in profession
11)Session scheduling
Don't double-book events
Coordinate trade shows and workshops
Variety of activities
Allow enough time
Timing is critical
10)Program implementation
Program content
Program types
Evaluation procedures
Factors to consider
Program type
Content, including track and level
Session scheduling
Speaker arrangements
Refreshment breaks and meal functions
Ancillary events
12)Refreshment breaks
and meal functions
Refreshment breaks foster connections
Cocktail receptions and dinners
Be more productive
Important to provide breaks
19)Future trends
Planners will need to keep “wow factor” in mind.
Technology will play an increasing significance
Focus on meeting and event ROI
8)Cost control
Tools for monitoring budget
Make sure facility knows who has signing authority
Accurately estimate amount of meals ordered
Outsourcing rather than keeping someone on staff full time
4)Development of
SMART objectives
Attainable
Relevant
Measurable
Time based
Specific
14)Audiovisual equipment
Pre-convention
Controlling A/V costs is very important
Many meetings do not allow speakers to bring their own A/V
NAME: NORELISA BINTI BAKRI
NO MATRIC: H18A0332
CLASS: L2T2