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Ch9 Integrated Use of a Software Suite - Coggle Diagram
Ch9 Integrated Use of a Software Suite
9.1 The Need for Integrating Data among Different Types of Software
Many projects need to incorporate different types of multimedia
Text
graphics
Animation
sound
Video
Different applications are required to create different elements.
If a project includes numeric data, use a spreadsheet to do calculations and
create charts.
To illustrate concepts, use
graphics software
to create drawings or diagrams.
To keep track of the source information systematically, use
Database software_.
To present a project to a group of people, use _presentation software to combine the text, charts and various multimedia elements and produce a slide show.
To publish a project on a web site, use _web authoring software.
9.2 Methods for Integrating Data among Different Types of Software
Object linking
The way of creating a linked object that links to an actual object create by another application in a document (or a computer application file)
In this case, the actual object is not saved inside the document. Instead, the linked object contains only the representation (usually a picture) and the access method of the actual object.
the linked object in the document will automatically reflect the changes.
It can no longer be accessed through the linked object.
The application software will prompt an error message
data import
Many types of software provide internal functions to import data in other file formats.
object embedding
The way of copying an object to the destination document
A copy of the object (embedded object) is stored in the document.
The difference between object linking and object embedding
When an object is embedded in a document, the document stores a copy of the original object, its file size will grow as a result.
When a linked object is created in a document, the file size of the document grow significantly as the linked object does not take up much space.
In general, it is better to use the object linking method to insert large objects such as video clips and complicated vector graphics.
With object linking , the actual object can only be updated inside its creation software.
With object embedding , the embedded object can be updated inside the document.
Examples of OLE application – Microsoft Office
A software suite is a group of software applications designed to work together.
There are several advantages of using a software suite over individual software:
he applications of a software suite are designed by the same
software and therefore it is almost guaranteed that data can be integrated among different applications seamlessly.
The applications of a software suite have the same look and feel and thus it can reduce the learning time.
Typically, the cost of a suite is _much less than the combined cost of individual software.
Common software suits
Personal information management
Word processing
Database
Spreadsheet
Presentation graphics
Examples of OLE application – Draw Max
It is used to create flowcharts, organization charts, network diagrams, etc.
It can link data from other applications as OLE object to the Edraw Max document.
Edraaw Max is a diagramming type of software and an OLE-compatible
application.
Example of OLE application - Flash Player
ActiveX is usually used in web pages to integrate objects from other
applications. For example, embed a Flash interactive menu bar in a web page.
To run properly, a Flash Player must be installed in the web browser.
Menu bar - ActiveX Object
Internet Explorer - ActiveX client
Flash Player - Active X Server
Active Xis another name for OLE automation. OLE automation means that the OLE client can control the OLE object created from the OLE server.
Examples of OLE application – MAIL Merge
Mail merge is a function in a word processor that integrates the
structure data source to a document template and produces
multiple documents such as letters, e-mails or envelopes.
Although the data source can be a table stored in another document, it is more likely
stored in a database or a spreadsheet.
For example, if a merchant wants to send a newsletter to its customers, it can merge
the information in the customer database to a mailing label template in Word and
produce the mailing labels.