Please enable JavaScript.
Coggle requires JavaScript to display documents.
Planning and Producing MEEC Gatherings - Coggle Diagram
Planning and Producing MEEC Gatherings
Setting Objectives
clear, concise, and measurable
Importance of Education
Return on investment (ROI) and expectations of attendees
Technology advances provide additional challenges and opportunities
Professional Certifications
Associations provide current information and continuing education in particular field
Certified Meeting professional (CMP)
Needs Analysis
Determining a meeting's expectation
Needs of corporation and association differ
Developing SMART objectives
Objectives need to be S.M.A.R.T.
(specific, measurable, attainable, relevant, time based)
Site Selection
Rotation of location
Trade publications
Location of majority of attendees
Cost for planner and attendees
Mode of travel
Type of hotel or meeting facility
Request For Proposal (RFP)
Disseminated to preferred sites
Budgetary Concerns
Step 1 – Establish goals
Step 2 – Identify expenses
Step 3 – Identify revenue sources
Cost Control
Tools for monitoring budget
Control in MEEC
Simple, concise, completed in minimal time
Self-administered are most common.
Qualitative data
Quantitative data
Program Implementation
Factors to consider
Evaluation procedures
Program types
Program content
Session Scheduling
Timing is critical
Variety of activities
Don't double-book events over same time period
Coordinate trade shows and workshops
Allow enough time between sessions for restroom, travel time, checking messages, etc.
Refreshment Breaks and Meal Functions
Speaker Arrangements
Volunteer speakers
Paid speakers
Audiovisual Equipment
Controlling A/V costs
Reduce handouts
Managing Speakers on site
Pre-convention
Ancillary Activities
Registration
Valuable data gathering before meeting
Registration fees
Pre-registration
On-site registration
Housing
Meeting and Event Specification Guide
APEX Initiative
narrative; function schedules, function set-up orders
Pre- and Post-Con Meeting
Future Trends
meeting and event ROI
“wow factor”
Technology
Small event shorter lead times, long events get longer.
Corporations and associations will continue to downsize in